Ministry Of Defence Information Environment Improvements Specialist Support

Tender description

Summary of the work The Ministry of Defence is looking to move their highly secure ICT systems to a multi-supplier service model which can enable the rationalisation of the 100+ systems in existence. In addition, Enterprise services will be developed that can support non-rationalised systems. A team is required to support this work. Expected Contract Length 12 months with a customer option for an additional 12 month period. Latest start date Monday 4 April 2022 Why the Work is Being Done The Ministry of Defence (MoD) is running an ICT Programme that will deliver a highly secure and improved information environment providing integrated access to the breadth of information as and when required by the Mod Customer. The MoD is looking to move their highly secure ICT systems to a multi-supplier service model which can enable the rationalisation of the 100+ systems in existence. In addition, Enterprise services will be developed that can support non-rationalised systems. As part of the rationalisation, the design authority function for the services has been taken in-house from the current incumbent . Outcomes Team Requirement: The design team is layered: 1. Enterprise Architecture; 2. Service Architecture; 3. Solution Architect. Five functional areas have been identified that span each layer: Infrastructure and Networks; Applications and Data; Service Process; Security; and Engineering Process. Enterprise Level Roles 1. Enterprise Service Architect; 2. Enterprise Infrastructure Architect. The team is a SAFe agile team delivering Platform Services, Managed Applications, Enterprise Content Management, Boundary Services; Workplace Services, Network Services and Operational Service Management. Problem to Be Solved MoD must provide a highly secure and improved information environment providing integrated access to the breadth of information required by the MoD Customer. Each Team Resource, in relation to their functional area shall: 1. Chair workshops with the Customer Authority’s supplier to ensure ROADs are produced and stored; 2. Work with the Customer Authority’s supplier to identify and make any changes required to the High Level Designs, support the review, generation and acceptance of key documentation sets required for the Preliminary Design Review (PDR) such as Options Assessments, Solutions Outlines; Preliminary Solution Designs, Solutions Roadmaps; 3. Document any changes to the High Level Solution Design that may impact other deliveries within the programme; 4. At the end of each programme increment, review the High Level Design to enable its issue to the Customer Authority; 5. Support for the rollout of new services and supporting the sustainment and decommissioning of legacy services; 6. Provide guidance to projects and produce EA infrastructure and network design artefacts such as roadmaps, epics, solution outlines, aligned to wider EA policies and guidance and also develop specific documents as directed (e.g. preparation and adoption of cloud services) Who Are the Users The Ministry of Defence (MoD) is running an ICT Programme that will deliver a highly secure and improved information environment providing integrated access to the breadth of information as and when required by the Mod Customer. The Statement Of Requirement can be requested via michael.yung101@mod.gov.uk Early Market Engagement N/A Existing Team The existing team consists of MoD Crown Servants and client side suppliers. Current Phase Not applicable Skills & Experience • DV Clearance • Experience of working in highly secure environment (Largely office based) • Experience of designing complex enterprise designs and experience of complex enterprise solutions • Experience of working in an agile environment • Experience of cloud architecture • Experience of TOGAF and ArchiMate • ITIL v3 or v4 (Practitioner or above beneficial) • Experience of process management • Experience of engineering processes for complex enterprise solutions • Have SFIA – Level 4 • Be SME in domains of Security Assurance and architecture • Have NIST SP800 Security Management Framework Work Location Hook (Hampshire) , Basingstoke and Corsham (Wilts) Working Arrangments On the designated site 5 days per week. Primarily in Hampshire with occasional work at Corsham (Wilts) or other Customer Authority facilities. Security Clearance DV Clearance must be in place prior to any contract award start date and for the duration of any contract awarded. Additional T&Cs DEFCON 76 (06/21) Contractor's Personnel at Government Establishments DEFCON 522 (11/21) Payment and Recovery of Sums Due DEFCON 531 (09/21) Disclosure of Information DEFCON 532B (09/21) Protection Of Personal Data (Where Personal Data is being processed on behalf of the Authority) DEFCON 609 (07/21) Contractors Records DEFCON 658 (09/21) Cyber DEFCON 659A (09/21) Security Measures DEFCON 660 (12/15) Official Sensitive Security Requirements DEFFORM 111 (07/21) Appendix - Addresses And Other Information - DEFFORM 532 (Edition 10/19) Personal Data Particulars DEFFORM 702 (Edition 08/07) Employees acknowledgement to Employer of Obligations Relating to Employer Confidentiality View MoD DEFCONS and DEFFORMS at: https://www.gov.uk/guidance/knowledge-in-defence-kid No. of Suppliers to Evaluate 4 Proposal Criteria • Technical Solution • Approach and methodology • How the approach or solution meets user needs • How the approach or solution meets your organisation’s policy or goal • Estimated timeframes for the work • How they’ve identified risks and dependencies and offered approaches to manage them • Team structure • Value for money Cultural Fit Criteria • Have recent knowledge and experience of working in a multi-disciplinary team responsible for delivering a complex capability to a customer • Provide an example of how you have worked collaboratively with a client to deliver a digital programme, working with multiple stakeholders to add value and proactively overcome challenges • Provide an example of social value that your organisation provides to the community, refer to the ‘New measures to deliver value to society through public procurement’ article on gov.uk Payment Approach Capped time and materials Assessment Method Presentation Evaluation Weighting Technical competence 70% Cultural fit 10% Price 20% Questions from Suppliers 1. We would like to clarify whether the scope of this advert relates to solely the 2 EA roles, or the 2 EA roles *plus* the 6 JDT roles described in the SOR? This advert relates to the 2 EA Roles plus the 6 JDT Roles described in the SOR. 2. Could the Authority confirm their budget for this, or further information such as maximum day rates for the roles? We will not be providing budget or max day rate information for this requirement. 3. After assessing all the documentation supplied we’ve noted that these services are highly secure and all role descriptions ask for higher clearance. Can you confirm whether the prospective system design re-work for rationalisation would consider public cloud as a hosting option or be entirely private cloud hosted? There is no requirement to provide any hosting services as part of this requirement. All services are hosted privately and only accessible at the locations detailed within the requirement notice. 4. Please can you advise whether being involved in the first phase of this project would disqualify a company from being involved in subsequent phases? No, we would not disqualify a supplier on this basis.