Birmingham Highways Maintenance and Management Sub-contract

Tender description

Birmingham Highways Limited is seeking to procure a replacement subcontractor for Birmingham's PFI project for the rehabilitation, operation and maintenance of the highways network infrastructure in the City of Birmingham, which runs until June 2035. The purpose of the contract is to: • Ensure continuity of safety-critical services; • Maintain the best possible condition of the highway network infrastructure in Birmingham; and • Improve and maintain information held regarding the highway network infrastructure in Birmingham, such that this facilitates better and more effective management of the highway network infrastructure for the future. In summary, the services to be provided under the contract are broadly described as: • Surveys and inspections to ascertain the extent, inventory and condition of the relevant assets (e.g. regular inspections to identify safety issues and the serviceability of assets, together with surveys to record assets and measure their condition). Abnormal Load monitoring and processing for structures (incluidng associated inspections); • Programmed maintenance, predominantly to surfacing (carriageway, footway, verges, kerbs and cycle tracks) and also some street lighting, traffic signal replacements and work upon highway structures. • Reactive maintenance to respond to urgent requirements to make the highway safe (e.g. dangerous circumstances following an incident or sudden and dangerous deterioration in the condition of an asset). • Winter maintenance to ensure that the highway is safe when winter conditions are anticipated or arise (e.g. gritting designated routes). • Routine maintenance to periodically and pre-emptively maintain assets in an acceptable condition (e.g. patches and repairs, periodic servicing, gully cleansing, cleaning and change of lights). • Network management - managing activity on the highway network (e.g. issue of permits and licences under the Highways Act 1980 and New Roads and Street Works Act 1991, and managing and inspecting utility works). • Urban Traffic Control (UTC) management and operation. Lot 1: (a) This Procurement Documents are issued by Birmingham Highways Limited as the Procuring Entity. (b) The Services comprise highway rehabilitation, maintenance and management services on the Project Network, as further detailed in the Output Specification. (c) The Procuring Entity intends to procure the Services through an operating sub contract which is back to back with the provisions of the Project Agreement. Further details are set out in the ITPD. (d) The Procurement Process is being conducted in accordance with the PCR and the Procuring Entity will follow a procedure equivalent to the competitive dialogue procedure set out in Regulation 30 of the PCR. Whilst the Procuring Entity is not a contracting authority that is required to comply with the PCR under law, in accordance with good practice, the Procuring Entity has elected to undertake this procurement in accordance with the PCR. The competitive dialogue procedure under the PCRs is generally well-understood in the market, and provides the market with confidence and assurance that the Procurement Process will be undertaken in accordance with general procurement law principles, including transparency, equal treatment of bidders and fairness. In addition, the competitive dialogue procedure provides the Procuring Entity with a clear route to identifying the most suitable solution to its requirements that offers the best value for money. (e) All communications between Applicants and the Procuring Entity, and subsequently between Bidders and the Procuring Entity, will be managed via the Portal, as specified in SQ Guidance and ITPD, respectively. (f) In order to gain access to the Portal, Applicants must first submit a Portal access request to Michael Murray at mmurray@equitix.co.uk (copying: Clive Betts at Clive.Betts@birmingham.gov.uk) and list the email addresses requiring access, where upon unique access details will be sent to the Applicant. The Procuring Entity will then send each Applicant a Confidentiality and Bid Conduct Undertaking that the Applicant will be required to execute and return to the Procuring Entity before the Applicant will be granted access to the Portal. An Applicant will not be granted access to the Portal until a duly executed Confidentiality and Bid Conduct Undertaking from that Applicant has been received by the Procuring Entity (in a form which is acceptable to the Procuring Entity, in its absolute discretion).