Provision of a Replacement Vehicle Maintenance System

Tender description

Translink operates a fleet of some 1,400 buses and coaches based at 20 main depots and 40 train sets to deliver public transport throughout Northern Ireland. To help manage the maintenance of this fleet, Translink currently uses the Voyager software product. Within Ulsterbus and Metro, this product provides fleet database, fleet maintenance management and fleet costing (including wages/labour hours input) functionality. Other functions of the system are to provide essential data for the administration of Fuel Duty Rebate (FDR) and the Translink tyre contract. Within Northern Ireland Railways, this product provides a fleet database and fleet costing functionality. Fleet maintenance management is provided by another NI Railways system (GENIUS). Translink require a competent contractor to provide a fleet management system to replace the existing Voyager software product for both its bus and railway divisions. Support and maintenance will be required for an initial contract period of 3 years with options to extend for a further 2 three year periods and a 1 one year period. PQQ responses must be submitted before: 3pm on Tuesday 24th January 2012. Translink is utilising an electronic tendering system to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued and it is intended that all communications with Translink including the submission of PQQ and Tender responses will be conducted via www.e-sourcingni.bravosolution.co.uk. Unless stated otherwise in these Instructions or in writing from Translink, all communications including queries from Applicants and any PQQ amendments from Translink during the period of this procurement exercise shall be submitted through and published via the online messaging facility provided on the e-sourcing NI portal (see “Messages” section). The onus lies on the applicant to read and keep up to date with all the information published on eSourcing NI.