Tender for Residual and Green Waste Haulage from Council Household Recycling Centres

Tender description

Lot 1: The Contract for Residual & Green Waste Haulage from the Council’s Household Recycling Centres (HRC’s) commenced in 1 July 2018 and expired on 30 June 2021 and could not be extended. From 1 July 2021 STA (21/22-023) and STA (21-22-047) have been in place to allow business continuity and confirm landfill and residual waste disposal delivery points. Residual waste haulage with an end destination of Landfill is an element of the contract. The landfill site the Council is currently using under the arc21 landfill contract is Mullaghglass landfill and it is located within the Council area. Arc21 have informed the Council the Mullaghglass Landfill contract will expire on 30 November 2022 and from 1 December 2022 to 31 March 2023 the Council landfill waste delivery point will be Cottonmount, Mallusk. Arc21 are currently going through a procurement for interim waste transfer station capacity on behalf of the Council. Upon contract award a desk top exercise will be completed to assess if it is more financially viable for R&M to haul HRC landfill waste direct to Cottonmount landfill or the waste transfer station. Residual waste haulage with an end destination of a treatment facility is also an element of this contract. The residual waste treatment & disposal facility the Council currently use under the Councils Residual Waste contract is Irish Waste Services, Hillsborough Road, Carryduff. The contract started on 12 April 2021 and was for 1 year (12 months) with the option for the Council to extend the initial 12 months by 3 month periods up to a maximum of 24 months (2 years). Arc21 is establishing a Dynamic Purchasing System (DPS), for the provision of services relating to the treatment and energy recovery or disposal of Member Councils’ residual waste arisings. Stage 1 of the DPS was launched on 5 August 2022 and the first evaluation of requests to be admitted to the DPS will take place after 5 September 2022. Following the completion of this stage, the first call off competitions will be launched and a report on the outcome will be brought back to the Joint Committee after which the recommendations will need to go through individual Council governance in advance of award. It is anticipated a contract for treatment of residual waste will be operational through this procurement for 1 April 2023. It is therefore necessary to extend the contract of haulage of Residual and Green Waste from Council HRC Sites with RM Greenkeepers using an STA for 5 months commencing 1 November 2022 to 31 March 2023. The STA will be issued on the basis of there being a need to ensure business continuity and to provide the necessary time for the Council to review current contract documents, specifically around the pricing schedule and delivery points for residual waste, to enable a new procurement exercise to be undertaken and a new contract to be in place for 1 April 2023.