Digitisation services for access and storage of archival and paper-based historical documents in the National Museum of Ireland.

Tender description

The NMI requires specialist services to enable onsite (in NMI) scanning of historic archival paper-based collections. Some are bound volumes, some are loose-leaf. Some are very old, brittle and delicate. Some are handwritten and some are typed. The Framework Member will be expected to carry out these activities for the first and any subsequent contracts: • Curriculum Vitae will be required for all personnel assigned to the framework. • Completion of risk assessments for the working environment and situation, to ensure the Framework Members personnel, NMI staff, collections and non-collection objects are safe at all times • Archival collections are to be scanned using a Bookeye 4 V2 Semiautomatic scanner provided by the NMI. • Each image produced will be saved as part of the NMI digital assets and managed in Portfolio (digital asset management system used by the NMI). Lot 1: The NMI requires specialist services to enable onsite (in NMI) scanning of historic archival paper-based collections. Some are bound volumes, some are loose-leaf. Some are very old, brittle and delicate. Some are handwritten and some are typed. Photography of three-dimensional object collections is outside of the scope of this Framework as that work is carried out by the NMI Photographic Department. Very specific standards are to be reached, without dropping below that level and also avoiding scope creep. The ultimate aims of the digitisation work packages are to: • Reduce handling of specific archival collections • Provide a digital backup of specific archival collections • Increase accessibility of the information contained within the collections • Comply with our statutory obligations The Framework Member will be expected to carry out these activities for the first and any subsequent contracts: • Curriculum Vitae will be required for all personnel assigned to the framework. • Completion of risk assessments for the working environment and situation, to ensure the Framework Members personnel, NMI staff, collections and non-collection objects are safe at all times • Archival collections are to be scanned using a Bookeye 4 V2 Semiautomatic scanner provided by the NMI. • Each image produced will be saved as part of the NMI digital assets and managed in Portfolio (digital asset management system used by the NMI)