Holiday Activities and Food Programme 2022

Tender description

The London Borough of Newham is issuing this Future opportunity notice to alert the market about two future tender opportunities. The procurement is being conducted in accordance with the Public Contracts Regulations 2015 and is subject to the light-touch regime under Section 7 Social and Other Specific Services. Under Regulation 76 the Council is free to establish a procedure, provided that procedure is sufficient to ensure compliance with the principles of transparency and equal treatment of economic operators (Suppliers). This is not invitation to tender. Subject to completion of Newham Council's decision-making processes, we intend to invite applications for funding from experienced and qualified organisations to provide free places at holiday clubs during the Easter, Summer and Christmas school holidays in 2022. This funding will be dispensed from the Holiday Activities and Food (HAF) programme grant that has been allocated to LB Newham by the Department for Education. These holiday club places will provide children with at least one nutritious meal each day, as well as a range of physical, educational and enriching activities. This programme is targeted at school-aged children from reception to year 11 (inclusive) who receive benefits-related free school meals. A small number of free or subsidised holiday club places will be for children and young people who are not in receipt of benefits-related free school meals, but who the local authority believe would benefit from HAF provision. The maximum estimated budget available for these x2 procurements is circa £1.4Million. We are looking to award contracts to multiple providers to ensure there is a rich mix of provision that can cater for approximately 5000 children of all ages, with different needs and interests, which are spread across the borough to make it easily accessible. Our requirements will be based on the Government's HAF guidance which can be found via this link https://www.gov.uk/government/publications/holiday-activities-and-food-programme/holiday-activities-and-food-programme-2021 The intention is to divide the tenders into the following 3 lots: Lot 1 - Primary age universal provision (including children with additional needs) Lot 2 - Secondary age universal provision (including children with additional needs) Lot 3 - Specialist SEND provision (children of all age groups with significant or complex needs) Please refer to the additional information section to see further details/continuation of this text. Additional information: SEND Definitions Additional Needs Most children with SEN or disabilities will have their needs met in mainstream schools. These children will get support for their individual needs as part of everyday learning, which could be with the whole class or in groups. A SENCO might arrange support from people outside the school to help too. Significant Needs Some children have severe learning difficulties. These children will get support which is extra to, or different from, the support given to most of the children in their class. Complex A very small number of children have profound or multiple learning difficulties. These children need specialist support, which may come not just from the school but from health and care services too. Tender opportunity 1: Easter Holiday provision: Estimated £300k There will be a limited amount of time to submit this tender (11 calendar days). This is due to the funding source and tight turnaround to have provision in place by the Easter holidays. We intend to publish the tender for the Easter provision on 17th February 2022. Tender opportunity 2: Summer and Christmas Holiday provision Another tender process will run for Summer and Christmas provision. We intend to publish the tender for Summer and Christmas provisions on the 11th March 2022. Due to technical difficulties on Contracts Finder, the exact contract start and end dates could not be entered on this notice. The contract start and end dates will be dependant on the holiday period for schools within the London Borough of Newham. Market Engagement Events We are holding market engagement events on the following dates: Monday, 31st January 2022 from 3.30 to 17.00 Thursday, 3rd February 2022 from 10.30 to 12.00 Further details about these tender opportunities will be discussed at these events. To register your attendance please follow this link: https://www.surveymonkey.co.uk/r/LBNHAFMARKETENGAGEMENT These tendering exercises will be undertaken using the electronic tendering system 'Oracle Fusion' (https://elyq.fa.em3.oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?prcBuId=300000002089195). Suppliers will need to register for the system in order to express their interest in the tender and participate in the competitive exercise, please note registration is free. Please note that due to technical issues on the Find a Tender platform a PIN could not be published. Once the issue has been resolved a PIN will be published.