Core HR (Human Resources) IT System

Tender description

Devon & Somerset Fire & Rescue Authority (DSFRA) requires an IT system to support its Core HR functions. DSFRA has over 2000 employees. To support the objective of improving services to the organisation, the HR function is seeking to identify options to efficiently streamline its HR/People IT systems landscape. Currently, the Authority is considering the following options for the systems landscape: 1) A single system — providing all of the functionality listed below; or 2) A core system providing the essential requirements integrated with separate systems for the additional requirements. The People Services team is made up of Pay and Reward, HR, and OD (Organisational Development). The Services does not have integrated system(s) that follow the whole employee life cycle. Paying salaries is via MHR but this is a standalone pay system. Workforce Information is held in a system that is out-dated and unsupported. Employee records are held separately in multiple formats, paper, CD, microfiche, electronic. There is a lot of manual inputting and double inputting of information into multiple complex spreadsheets. Data is not agile and is not available readily to managers. Information is not held in one source and therefore there are multiple versions of establishment information. Within People Services information is recorded in different systems so for example data relating to absence is potentially not accurate/updated. There is no automation of transaction elements such as reminders of completing key documents A description of the engagement is provided within DS372-21 Core HR IT System Engagement Description as a separate attachment within the EU-Supply portal.