UK_2022_British Pavilion Management and Exhibition Production Services

Tender description

The British Council is tendering for the supply of an integrated management service to support its operations at the British Pavilion in Venice. The service will cover general building management and maintenance, stewarding management and invigilation, as well as exhibition production and installation for the International Art and Architecture exhibitions held each year at the British Pavilion for La Biennale di Venezia. The British Council requires a supplier with expertise in exhibition production, exhibition design, fabrication and installation, with the ability to respond to a brief with creativity, and work with the British Council and appointed Artist / Curator to deliver high quality solutions and value for money the available resources. The Service Provider will ensure that we are meeting all EU regulations with regards to building management and health and safety and will build excellent working relationships with the Biennale di Venezia, as well as the British Council extende Lot 1: The British Council is tendering for the supply of an integrated management service to support its operations at the British Pavilion in Venice. The service will cover general building management and maintenance, stewarding management and invigilation, as well as exhibition production and installation for the International Art and Architecture exhibitions held each year at the British Pavilion for La Biennale di Venezia. The British Council requires a supplier with expertise in exhibition production, exhibition design, fabrication and installation, with the ability to respond to a brief with creativity, and work with the British Council and appointed Artist / Curator to deliver high quality solutions and value for money the available resources. The Service Provider will ensure that we are meeting all EU regulations with regards to building management and health and safety and will build excellent working relationships with the Biennale di Venezia, as well as the British Council extended Venice project team to deliver outstanding exhibitions at the British Pavilion for la Biennale di Venezia. Acting as the main point of contact in Venice for the British Council, the Service Provider will be responsible for planning, overseeing and managing all works at the pavilion including exhibition production and installation, building maintenance and repair works in line with specifications. The Service Provider will ensure that relationships in Venice are managed effectively, contracts with suppliers are in place and payments are processed efficiently.The Service Provider will be responsible for keyholding, planned preventative maintenance, developing and maintaining a Facilities Report, identifying health and safety risks and hazards to the public and staff in the British Pavilion, undertaking risk assessments for hazards and supporting the British Council to continue business in the event of any act or emergency which presents a risk to the British Pavilion. The British Council is responsible for appropriate security and visitor engagement ("stewarding") at the British Pavilion during both the Art and Architecture Biennale. The Pavilion Management Company will oversee onsite stewarding through a combination of an appropriately trained Stewarding Manager and a team of Fellows, who are participating in the Venice Fellowships Programme. The British Council manages the Venice Fellowships Programme, in partnership with art and architecture schools and institutions from across the UK and internationally. Successful candidates will spend approximately 30 days in Venice as part of a group of up to ten individuals responsible for stewarding the British Pavilion and conducting a dedicated research or creative project. All selected candidates will attend an induction course in early March each year.The Service Provider will work closely with the British Council and appointed Artist / Curator to design and deliver an integrated exhibition installation to budget and within the appropriate legal and logistical constraints. The Service Provider will provide specialist support to the British Council for the production, preparation, fabrication, installation and de-installation of the exhibitions at the British Pavilion for the International Art and Architecture Exhibitions in Venice, open to the public between April and November each year as part of la Biennale di Venezia. The British Council must obtain permits from relevant authorities in Venice to participate as a National Pavilion for the International Art and Architecture Biennale each year and comply with local laws both when constructing exhibitions and opening them to the public.The role of the Pavilion Management Company also includes commissioning work, selecting subcontractors, running invitations to quote and mini-tenders where appropriate (in accordance with budget) as well as dealing with any issues in performance or quality, billing, management, access, defects and approvals. For. Additional information: The contract value is estimated at £300K for two years; with extension of two years so total advertised contract value is £600K