Meeting Room Equipment & Services

Tender description

The Office of Public Works (the Contracting Authority) invites tenders (''Tenders'') to this request for tenders (''RFT'') from economic operators (''Tenderers'') for the supply of goods as described in Appendix 1 to this RFT (the ''Goods"). In summary the OPW require the following; • Supply of Conference Room Video Systems to be delivered to OPW sites on a drawdown basis • Supply of Barco Wireless presentation systems. • OPW may also need to acquire additional units as needs dictate during the lifetime of the contract with quantities not expected to exceed the maximum number of devices indicated. • Tenderers must price for the additional options requested although the requirements are not guaranteed. Maintenance & Support Proposal • Proposals for ongoing maintenance & support of these Audio Visual (AV) systems are sought as options. However please note that full details are in Appendix of RFT document - and must be read in detail Lot 1: The Office of Public Works (OPW) operates and supports a substantial number of meeting rooms at our headquarters in Trim and at our Dublin office plus a number of smaller locations throughout the country. Throughout the recent pandemic OPW has seen a rapid shift towards blending working arrangements and with that, meetings now frequently involve both physical meeting rooms and remote participants on the same meeting. There has also been an increased demand for the support of more than one video conferencing platform within meeting rooms as users frequently receive meeting invitations from external parties on platforms not used by OPW. OPW users require one-touch access to high quality scheduled AV meetings, seamless screen sharing, collaboration and Bring Your Own Device (BYOD) capabilities to enable them collaborate effectively in this new environment. OPW meeting Rooms: Meeting rooms are equipped with video conference units, multiple screens, wireless screen sharing devices, display panels that show occupancy and upcoming meetings, occupancy sensors, HDMI and USB extenders/switchers, and an array of different mics depending on the size, location and utility of the room in question. The meeting room equipment employed by OPW to deliver these services includes, but is not restricted to: • Poly Video conference solutions (X50, X30, G7500) • Barco (CSE-200, CX30,CX50) wireless presentation • Crestron Fusion (CEN-ODT-C) occupancy sensors • Crestron Meeting Room Panel - TSS-7 • A variety of screens from 55” to 86” HD and 4K screens. Poly equipment is currently provisioned with Starleaf Room as the Video Conference platform. Devices are monitored and managed centrally using Crestron Fusion, Poly Lens and Barco XMS. Room and video conference scheduling is enabled via Outlook/Exchange Room calendars and Starleaf plugin for Outlook. Requirements: • OPW is now seeking to extend this same solution to the remaining OPW offices throughout the country to provide a consisten