Provision of Facility Management and Related Services

Tender description

The RSA is seeking tenders from interested parties with the aim of establishing a single party framework covering a wide range of facility management and related services that will: 1. assist the RSA in assessing and meeting its obligations under the government’s Circular Economy Strategy; and 2. ensure that the RSA has a single point of contact for the provision of facility management and related services across its offices and driving test centres nationwide. The framework shall be awarded for a period of 4 years. Tenderers must be able to provide ALL of the required services and tenders may not be submitted for part(s) of the required services. Please refer to the RFT documents attached to this notice for more information. Lot 1: The scope of the Framework comprises: • General Office/DTC Cleaning • Ordering, coordination and management of cleaning supplies and sundries • Window Cleaning • Sanitary Bins • Confidential Shredding • Pest Control • Waste Management • Floor Mats • Drinking Water Solutions • Feminine Hygiene Vending Machines • Landscaping/Grounds Maintenance • Concierge/Front of House • 24 Hour Key Holding & Alarm Response • Monitoring, Testing and Inspection of Building/Life Safety Systems to include: - Fire Alarm Monitoring and PPM - Fire Safety Equipment PPM - Sprinkler System PPM - Emergency Lighting PPM - CO2 Monitor PPM - Working at Height Equipment PPM - Roller Shutter Door PPM - Water Services Legionella Sampling - PAT Testing • Server Room UPS • VDU/DSE Assessments • ICT Workstation Sanitisation Services • Workplace Risk Assessments • Safety Inspections/Auditing & Reporting • Building/Accommodation Sourcing and Management Advisory Services; • Reactive Cleaning Services; • Provision of PPE supplies (e.g. Face Masks, Hand Sanitiser, Disinfection Sprays, Disinfection Wipes etc.); • Provision and maintenance of Air Fresheners; • Provision, maintenance and upkeep of Indoor Planting; • Specialist cleaning/disinfection services; • Supply/installation/inspection/planned preventative maintenance of building systems and/or life safety systems including but not limited to: CCTV, HVAC, access control, fire detection and suppression systems, emergency lighting, Induction Loops etc.; • Provision of workplace / work system / work process inspections/audits/risk assessments and associated reporting (e.g. fire audits, accessibility audits, water services risk assessments, environmental/green audits, work process risk assessments etc.); • Reactive plumbing/electrical/general maintenance services including light refurbishment works; • Development of site-specific safety statements/emergency procedures etc.; • Fire Safety Management advisory services including but not limited to fire warden training and fire evacuation mapping; • Data collection, recording and provision of live metrics • Reporting, Quality and Performance Monitoring • Framework/Call-Off Contract Management Please note that the Total Estimated Value figure specified in this notice serves as a maximum threshold only over the 4-year term and should not be taken as an indication or guarantee of the level of expenditure that might take place under the Framework. Please refer to the RFT Documentation attached to this notice for more information.