Invitation to Tender for the Supply of Void Property Services - Security, Cleansing, Clearance and associated services

Tender description

Bromford Housing Group Limited, (Parent of the Group) as a central purchasing body on behalf of itself and any of its current or future entities and subsidiaries (together “Bromford”) wishes to invite interested organisations (“Potential Suppliers”) to participate in a procurement process to award a Contract for the Supply of Void Property Services – Security, Cleansing, Clearance and associated services. Bromford regularly has to make secure and undertake clearance and cleansing of void properties (including occasional lofts, cellars, garages and gardens) for approximately 3,000 properties each year across its operating geography. The majority of this work is undertaken in-house. However, on some properties the services of a specialist security, clearance and cleansing provider are required due to the necessity for securing the premises to avoid damage and theft, the volume of clearance required and/or the nature of waste type left at the property, including specialist waste removal e.g. human waste, needles and the presence of pests such as rodents and the high degree of cleaning required to be undertaken before the property can be re-let. Lot 1: Void Property Services in the Staffordshire & Marches loaclity Bromford require the services of a Void specialist security, clearance and cleansing provider in the specified geography. They will be required for (including but not limited to) securing the premises to avoid damage and theft, the volume of clearance required and/or the nature of waste type left at the property, including specialist waste removal e.g. human waste, needles and the presence of pests such as rodents and the high degree of cleaning required to be undertaken before the property can be re-let. The key outputs are as follows: • Entering into a Contract for the supply of Void Property Cleaning and Clearance services for all domestic and commercial properties owned and/or managed by Bromford. • Price certainty for each job through application of agreed fixed schedule of rates that meet operational needs. • Fixed prices for the initial 12 months of the Contract with price reviews aligned with the annual anniversary for extension, providing a mechanism with which to negotiate capped in line with RPI. • Efficient void turnaround times maximising revenue for Bromford. • Lean solution to call-off defined void property cleaning and clearance requirements with agreed service levels and terms & conditions. • Opportunity to develop working relationship with formally appointed Supplier/s that supports efficient value-add Contract management and affords the opportunity to identify further efficiencies, better methods of working and innovation. • Clear and relevant KPI’s with Supplier performance expectations set out in the Specification with KPI’s against which measurement and reporting will be monitored, along with obligation to collate and report on usage to develop trend management information. • The Supplier/s must be able to deliver the services 7 days a week (including Bank Holidays.) Lot 2: Void Property Services in the Central loaclity Bromford require the services of a Void specialist security, clearance and cleansing provider in the specified geography. They will be required for (including but not limited to) securing the premises to avoid damage and theft, the volume of clearance required and/or the nature of waste type left at the property, including specialist waste removal e.g. human waste, needles and the presence of pests such as rodents and the high degree of cleaning required to be undertaken before the property can be re-let. The key outputs are as follows: • Entering into a Contract for the supply of Void Property Cleaning and Clearance services for all domestic and commercial properties owned and/or managed by Bromford. • Price certainty for each job through application of agreed fixed schedule of rates that meet operational needs. • Fixed prices for the initial 12 months of the Contract with price reviews aligned with the annual anniversary for extension, providing a mechanism with which to negotiate capped in line with RPI. • Efficient void turnaround times maximising revenue for Bromford. • Lean solution to call-off defined void property cleaning and clearance requirements with agreed service levels and terms & conditions. • Opportunity to develop working relationship with formally appointed Supplier/s that supports efficient value-add Contract management and affords the opportunity to identify further efficiencies, better methods of working and innovation. • Clear and relevant KPI’s with Supplier performance expectations set out in the Specification with KPI’s against which measurement and reporting will be monitored, along with obligation to collate and report on usage to develop trend management information. • The Supplier/s must be able to deliver the services 7 days a week (including Bank Holidays.) Lot 3: Void Property Services in the Gloucestershire loaclity Bromford require the services of a Void specialist security, clearance and cleansing provider in the specified geography. They will be required for (including but not limited to) securing the premises to avoid damage and theft, the volume of clearance required and/or the nature of waste type left at the property, including specialist waste removal e.g. human waste, needles and the presence of pests such as rodents and the high degree of cleaning required to be undertaken before the property can be re-let. The key outputs are as follows: • Entering into a Contract for the supply of Void Property Cleaning and Clearance services for all domestic and commercial properties owned and/or managed by Bromford. • Price certainty for each job through application of agreed fixed schedule of rates that meet operational needs. • Fixed prices for the initial 12 months of the Contract with price reviews aligned with the annual anniversary for extension, providing a mechanism with which to negotiate capped in line with RPI. • Efficient void turnaround times maximising revenue for Bromford. • Lean solution to call-off defined void property cleaning and clearance requirements with agreed service levels and terms & conditions. • Opportunity to develop working relationship with formally appointed Supplier/s that supports efficient value-add Contract management and affords the opportunity to identify further efficiencies, better methods of working and innovation. • Clear and relevant KPI’s with Supplier performance expectations set out in the Specification with KPI’s against which measurement and reporting will be monitored, along with obligation to collate and report on usage to develop trend management information. • The Supplier/s must be able to deliver the services 7 days a week (including Bank Holidays.) Lot 4: Void Property Services in the West Of England locality Bromford require the services of a Void specialist security, clearance and cleansing provider in the specified geography. They will be required for (including but not limited to) securing the premises to avoid damage and theft, the volume of clearance required and/or the nature of waste type left at the property, including specialist waste removal e.g. human waste, needles and the presence of pests such as rodents and the high degree of cleaning required to be undertaken before the property can be re-let. The key outputs are as follows: • Entering into a Contract for the supply of Void Property Cleaning and Clearance services for all domestic and commercial properties owned and/or managed by Bromford. • Price certainty for each job through application of agreed fixed schedule of rates that meet operational needs. • Fixed prices for the initial 12 months of the Contract with price reviews aligned with the annual anniversary for extension, providing a mechanism with which to negotiate capped in line with RPI. • Efficient void turnaround times maximising revenue for Bromford. • Lean solution to call-off defined void property cleaning and clearance requirements with agreed service levels and terms & conditions. • Opportunity to develop working relationship with formally appointed Supplier/s that supports efficient value-add Contract management and affords the opportunity to identify further efficiencies, better methods of working and innovation. • Clear and relevant KPI’s with Supplier performance expectations set out in the Specification with KPI’s against which measurement and reporting will be monitored, along with obligation to collate and report on usage to develop trend management information. • The Supplier/s must be able to deliver the services 7 days a week (including Bank Holidays.)