CAFM system

Tender description

York Teaching Hospitals Facilities Management LLP (YTHFM) is currently undertaking initial market consultation for CAFM solutions that will manage Hard and Soft Facilities Management and Medical Engineering services.YTHFM is responsible for the Facilities and Estates at York and Scarborough Teaching Hospitals. We provide services to around 9,000 staff working from 8 hospital sites and other smaller locations York, Scarborough and across North Yorkshire.The aim is to bring about improvements to services through the adoption of technology in the form of either a single solution or multiple integrated systems.We are keen to engage with the market to help scope and inform our requirements, please contact me directly if you can help. Lot 1: York Teaching Hospitals Facilities Management LLP (YTHFM) is currently undertaking initial market consultation for CAFM solutions that will manage Hard and Soft Facilities Management and Medical Engineering services.YTHFM is responsible for the Facilities and Estates at York and Scarborough Teaching Hospitals. We provide services to around 9,000 staff working from 8 hospital sites and other smaller locations York, Scarborough and across North Yorkshire.The aim is to bring about improvements to services through the adoption of technology in the form of either a single solution or multiple integrated systems. Key drivers are:Improve services directly and indirectly to patientsAssured system & data securityReliabilityValue for moneyOperational efficiencySingle version of the truth based on trustworthy dataCustomer self-service (staff & patients)Staff mobile workingProactive management of work within SLAsThe initial scope for the solution is:Full life cycle of Asset managementPlanned maintenance managementReactive maintenanceHelpdeskMobile workingMedical engineeringLoan Equipment LibraryStores, stock control, procurement, Purchase OrderingCustomer & Contractor portalsPortering, Waste, Domestic, Catering & Linen servicesCustomer satisfaction surveysDashboards, reporting (eg internal & ERIC), compliance reporting, analytics & insightIntegration with core systems, i.e. Oracle Finance and 3rd parties such as SFG20Compliance including Gas, Electric, Water, Fire & Asbestos ManagementCapture and link photographic evidence, drawings, PDF and other media such as training videosEnabling technology & standards such as IoT, RFID, GLN & GS1Property managementSpace Management Contracts and Contractor managementMinor Works & SchemesBuilding Information ModellingPremises Assurance modelAuditing & SurveysInspection checklistsCondition B auditingHealth & SafetyRisk AssessmentsStaff accommodation bookingStop Think Act worker assessmentsPersonnel Management – Training Records, Permit to work management, PPE & UniformThe initial market consultation may take the form of questionnaires, webinars, demonstrations, discussions.The final scope will be confirmed following market consultation.