SPS 2160 - Statutory Notices and Advertising Contract

Tender description

The Council is legally obliged to produce statutory notices, promote key services and provide information to residents to enable them to access its services. The awarded contractor will therefore be expected to provide a weekly publication, with a minimum guaranteed circulation delivered door to door in the borough. The publication will need to be delivered door to door in line with ABC audited reporting standards(see www.abc.org.uk for more details). If the contractor does not currently meet ABC audit rules, the Council will allow it a period of up to 9 months to gain ABC verification. The Royal Borough of Greenwich cannot guarantee an on-going minimum or maximum volume of statutory notices and other advertising. However it is anticipated that the value of the minimum value of the contract will be approximately 40 000 GBP per annum and the maximum value will be around 150 000 GBP per annum. Lot 1: The Council is legally obliged to produce statutory notices, promote key services and provide information to residents to enable them to access its services. The awarded contractor will therefore be expected to provide a weekly publication, with a minimum guaranteed circulation delivered door to door in the borough. The publication will need to meet the criteria required to run statutory notices and will need to be delivered in line with ABC audited reporting standards (see www.abc.org.uk for more details). If the contractor does not currently meet ABC audit rules, the Council will allow it a period of up to 9 months to gain ABC verification. The successful contractor will need to supplement door to door deliveries with copies of the publication being made available from pick up bins in hard to reach areas and online for residents who prefer to receive their information in a digital format. The contractor will also be expected to ensure that the advertisements are published in the context of engaging local editorial content which helps to positively inform local residents about the measures that their neighbours and local service providers are undertaking to make the borough a great place to live, work, learn and visit. The period of contract will be 3 years with an option to extend the contract for a period of 24 months. Any extension of contract will only be exercised at the sole discretion of the Council. The Royal Borough of Greenwich cannot guarantee an on-going minimum or maximum volume of statutory notices and other advertising. However it is anticipated that the value of the minimum value of the contract will be approximately 40 000 GBP and the maximum value will be around 150 000 GBP. Price is not the only award criterion and all criteria are stated only in the procurement documents The terms and conditions of contract that have been published alongside this notice in the Invitation to tender (ITT) pack are subject to change before the ITT stage of this process commences. The evaluation criteria will be based on the Most economically advantageous tender (MEAT). Additional information: Price is not the only award criterion and all criteria are stated only in the procurement documents. This procurement will be managed electronically via the RBG Proactis Procontract etendering suite. To participate in the procurement, participants shall first be registered on the e-tendering suite. If bidders have not yet registered on the e-tendering suite, this can be done online at https://royalgreenwich.proactishosting.com/ by following the link https://procontract.duenorth.com/register. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Note: registration may take some time please ensure that you allow a sufficient amount of time to register. Full instructions can be found at https://supplierhelp.due-north.com/ Once you have registered on the e-Tendering Suite, a registered user can express an interest for a specific procurement. This is done by looking at the opportunities sections. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Tendering Suite you will have access to proactis e-portal email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note, it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. For technical assistance on use of the e-Sourcing Suite please contact Proactis Helpdesk Freephone: 03450103503