Asbestos Removal and Remediation Works Framework Agreement

Tender description

The University of Edinburgh is looking to appoint HSE licenced asbestos removal contractors (LARC) to carry out all types of work with asbestos throughout the estate. Successful contractors will form part of the wider asbestos Estates Health and Safety Management team that will share best practice and have a proactive approach to the continuous improvement of the service over the contract period. Given the significant size, diversity of buildings and widespread location of the University’s estate, it is proposed to create a multi lot, multi supplier framework agreement that captures all requirements under one procurement tender exercise. For all Lots, services will include, but not be limited to: Licenced asbestos removal work Non licenced asbestos removal work Notifiable non-licenced asbestos removal work Re-insulation and Reinstatement Attendance to emergency situations The provision of expert professional advice The framework agreement will be tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh’s Subsidiary Companies may access and utilise the framework agreement at any time during the life of the framework period. The proposed contract period is an initial 2 year framework with an option to extend for a further 1 plus 1 year to 2025. The framework is divided into two Lots. Lot 1 Contracts of the value of less than 50k GBP (excluding VAT). Lot 2 Contracts of the value of 50k GBP or more (excluding VAT). Suppliers can bid for one or both lots. All bidders shall be required to be holders of an Asbestos Removal Licence issued by the Health and Safety Executive (HSE). All successful suppliers awarded to the framework will be required to hold an unrestricted HSE licence for asbestos removal and hold a valid waste carrier’s licence (should they transport the waste) or ensure they contract with a supplier that does. H&S legislation to apply: Health and Safety at Work etc. Act 1974 and any regulations made under Section 15 by the Secretary of State including: Control of Asbestos Regulations 2012, Construction (Design and Management) 2015, Work at Height Regulations 2005, Management of Health and Safety at Work Regulations 1999. The Bidder shall note this is not an exhaustive list. It is an expectation that all asbestos remediation detailed in this contract will be undertaken by directly employed, appropriately trained asbestos removal operatives. Sub-contracting is permissible for specialist activities e.g service isolation, testing and purging, access provision and re-instatement/protection works. Terms and Conditions of Contract. Framework Agreement and Direct Awards below 50k GBP University of Edinburgh Standard Terms and Conditions Relating to the Purchase of Goods and Services will apply. Mini Tenders 50k GBP and above SBCC Minor Works Building Contract with Contractor’s Design for use in Scotland (MWD/Scot), 2016 edition will apply. University requires a 10 day standstill period will be applied to this regulated procurement. Lot 1: Lot 1 - Contracts of the value of less than GBP 50k (excluding VAT) Bidders may bid for one or both Lots. Stage 1 - Pre-Qualification via the submission of the completed ESPD (Scotland). The same questions apply to Lots 1 and 2. Bidders should answer all questions, regardless of whether they are bidding for one or both Lots. Bidders must pass the minimum standards (pass/fail) sections of the ESPD (Scotland). These can be found within the qualification and technical envelope of PCS-T. Statements detailing the specific requirements can be found within Section III 1.1 & 1.2 and Section VI (VI.3) of the Contract Notice. Bidders must complete the technical envelope. Specific statements detailing the requirement can be found within Section III 1.3 of the Contract Notice. The responses to these statements will be scored as per the scoring methodology detailed within the tender and contract notice. We will take the required number of highest scoring bidders, scoring 50 percent and above, through to the Invitation to Tender (ITT) stage and they will be invited to submit a tender. Where the number of bidders meeting the selection criteria is below the minimum number, the University may continue the procedure by inviting the bidders with the required capabilities. In any event the number of bidders invited shall be sufficient to ensure genuine competition. It is proposed the six highest scoring bidders scoring 50 percent and above for Lot 1 will be taken through to the ITT stage and invited to submit a tender. Stage 2 ITT for Lots 1 and 2. A weighting of 60 percent Technical and 40 percent Commercial will apply. A Technical assessment will be carried out based on a written submission with a weighting of 42 percent and a virtual presentation with a weighting of 18 percent. All bidders will participate in all aspects of the technical assessment. The presentation will focus mainly on a demonstration of technical capability. Bidders will be asked to provide a video illustrating a project they have nominated which demonstrates their ability to construct an enclosure, demonstrate their ability to carry out removal work, transit, segregate their activities and provide before and after images of the work carried out. The project method statement and accompanying commentary will also be requested. Bidders will be required to achieve a minimum technical score of 36 percent or more (out of a maximum technical score of 60 percent) in order to progress through to the commercial evaluation. Lot 1 the three highest scoring bidders who have achieved a technical score of 36 percent or more (out of a maximum technical score of 60 percent) will be invited on to the framework. Where the number of bidders meeting the award criteria is below the required number, the University may still continue with the award procedure if it is deemed the number of bidders invited shall be sufficient to ensure genuine competition. The University requires a 10 day standstill period will be applied to this regulated procurement. Lot 2: Lot 2 - Contracts of the value of GBP 50k or more (excluding VAT) Bidders may bid for one or both Lots. Stage 1 - Pre-Qualification via the submission of the completed ESPD (Scotland). The same questions apply to Lots 1 and 2. Bidders should answer all questions, regardless of whether they are bidding for one or both Lots. Bidders must pass the minimum standards (pass/fail) sections of the ESPD (Scotland). These can be found within the qualification and technical envelope of PCS-T. Statements detailing the specific requirements can be found within Section III 1.1 & 1.2 and Section VI (VI.3) of the Contract Notice. Bidders must complete the technical envelope. Specific statements detailing the requirement can be found within Section III 1.3 of the Contract Notice. The responses to these statements will be scored as per the scoring methodology detailed within the tender and contract notice. We will take the required number of highest scoring bidders, scoring 50 percent and above, through to the Invitation to Tender (ITT) stage and they will be invited to submit a tender. Where the number of bidders meeting the selection criteria is below the minimum number, the University may continue the procedure by inviting the bidders with the required capabilities. In any event the number of bidders invited shall be sufficient to ensure genuine competition. It is proposed the ten highest scoring bidders scoring 50 percent and above for Lot 2 will be taken through to the ITT stage and invited to submit a tender. Stage 2 ITT for Lots 1 and 2. A weighting of 60 percent Technical and 40 percent Commercial will apply. A Technical assessment will be carried out based on a written submission with a weighting of 42 percent and a virtual presentation with a weighting of 18 percent. All bidders will participate in all aspects of the technical assessment. The presentation will focus mainly on a demonstration of technical capability. Bidders will be asked to provide a video illustrating a project they have nominated which demonstrates their ability to construct an enclosure, demonstrate their ability to carry out removal work, transit, segregate their activities and provide before and after images of the work carried out. The project method statement and accompanying commentary will also be requested. Bidders will be required to achieve a minimum technical score of 36 percent or more (out of a maximum technical score of 60 percent) in order to progress through to the commercial evaluation. Lot 2 the four highest scoring bidders who have achieved a technical score of 36 percent or more (out of a maximum technical score of 60 percent) will be invited on to the framework. Where the number of bidders meeting the award criteria is below the required number, the University may still continue with the award procedure if it is deemed the number of bidders invited shall be sufficient to ensure genuine competition. The University requires a 10 day standstill period will be applied to this regulated procurement.