Exceed Academies Trust Cleaning Framework Tender

Tender description

Aims of the Service and Tender The key aims of the tender are to:  Provide a high standard of cleaning  Deliver the cleaning services with consistency - good quality assurance systems in place  Good communication at local and operations manager level with the Trust and Trust - two-way communication  Daily interaction with the School representative at each site - Site Managers to be the main point of contact.  Develop an effective method of handing over any special needs and comments on a daily basis  Cleaners to work the hours that best suit the needs of the Trust and maximise the work completed  Training and development of the teams at the Trust  Detailed and planned schedules of daily and deep cleaning programmes  Effective performance management of cleaning staff on site  Commitment to continuity of service and contingency Tender Timescale Issue of the Invitation to Tender Monday 2nd August 2021 Site visits by tendering organisations to: Cottingley Primary School Monday the 16th August 2021 at 1:00pm Harden Primary School Monday the 16th August 2021 at 2:00pm Horton Grange Primary School Tuesday the 17th August 2021 at 9:45am Horton Park Primary School Tuesday the 17th August 2021 at 11am Copthorne Primary School Tuesday the 17th August 2021 at 11:45am Holybrook Primary School Tuesday the 17th August 2021 at 13:15pm Appleton Academy Monday the 23rd August 2021 at 10am Jesse Street Bradford AP Academy Wednesday the 1st September 2021 at 9:30am Aireview Bradford AP Academy Wednesday the 1st September 2021 at 10:15am Deadline for submission of Tender Midday Wednesday 15th September 2021 Shortlisting confirmed by Tuesday 28th September 2021 1:1s with shortlisted Contractors Monday 4th October 2021 time TBC Site visits to preferred Contractor(s) w/c 4th October 2021 Award of contract w/c 4th October 2021 (delays to w/c 10th October 2021) Mobilisation Meeting (subject to signing of contractual agreement) 18th October 2021 delayed until 27th October 2021 Commencement of new contract 1st January 2022 Projected end date of the contract 31st December 2024 Lot 1: All of the tenders will be subject to a detailed evaluation process which will be based on an appropriate balance between sound commercial principles, technical expertise and a firm commitment to meeting all of the Trust' requirements. The Evaluation Matrix below details the requirements of this tender including weighting. The Trust shall be under no obligation to accept the lowest of any tender prices submitted hereunder. ELEMENT Commercial Cleaning Financial response Financial Narrative Total Score for Commercial Section 100 Quality Company Information Vision for the Performance of Works - Cleaning Holiday Cleaning Health, Safety and Environmental Management Quality Assurance TUPE Labour transition Continuity of Service Monitoring of Hours Human Resources Policy Management Support Documentation Mobilisation Innovation and AI References Total Score for Quality Section 110 TOTAL SCORE 210   The Schools This is a Framework Agreement and therefore the list of Schools within the Trust below detail the current group within Exceed Academies Trust. Throughout the course of the Framework Agreement, additional Schools may be added to the cleaning provision for the remainder of the contract term. Additional sites will be added in a Call-Off process through written notice from the Trust as detailed in the Draft Contract Appendix F at Notices 9.10.3. Schools included from the commencement of the Contract 1st January 2022 for the 3-year nominal term ending 31st December 2024. Cottingley Primary School Harden Primary School Horton Grange Primary School Horton Park Primary School Copthorne Primary School Holybrook Primary School Appleton Academy Jesse Street Bradford AP Academy Aireview Bradford AP Academy Specification for usual School areas e.g., classroom and offices are included in the Schedules at Appendix B. We have therefore detailed additional areas or specific details for sites below which fall out of these particulars or have specific requirements or timings. Detailed scaled plans will be provided as well as the opportunity to visit each site. Lot 1: All of the tenders will be subject to a detailed evaluation process which will be based on an appropriate balance between sound commercial principles, technical expertise and a firm commitment to meeting all of the Trust' requirements. The Evaluation Matrix below details the requirements of this tender including weighting. The Trust shall be under no obligation to accept the lowest of any tender prices submitted hereunder. ELEMENT Commercial Cleaning Financial response Financial Narrative Total Score for Commercial Section 100 Quality Company Information Vision for the Performance of Works - Cleaning Holiday Cleaning Health, Safety and Environmental Management Quality Assurance TUPE Labour transition Continuity of Service Monitoring of Hours Human Resources Policy Management Support Documentation Mobilisation Innovation and AI References Total Score for Quality Section 110 TOTAL SCORE 210   The Schools This is a Framework Agreement and therefore the list of Schools within the Trust below detail the current group within Exceed Academies Trust. Throughout the course of the Framework Agreement, additional Schools may be added to the cleaning provision for the remainder of the contract term. Additional sites will be added in a Call-Off process through written notice from the Trust as detailed in the Draft Contract Appendix F at Notices 9.10.3. Schools included from the commencement of the Contract 1st January 2022 for the 3-year nominal term ending 31st December 2024. Cottingley Primary School Harden Primary School Horton Grange Primary School Horton Park Primary School Copthorne Primary School Holybrook Primary School Appleton Academy Jesse Street Bradford AP Academy Aireview Bradford AP Academy Specification for usual School areas e.g., classroom and offices are included in the Schedules at Appendix B. We have therefore detailed additional areas or specific details for sites below which fall out of these particulars or have specific requirements or timings. Detailed scaled plans will be provided as well as the opportunity to visit each site.