Cleaning services

Tender description

Routine, periodic and reactive cleaning of the Courtauld Institute of Art's premises including its residential accommodation and summer residential bedroom servicing, and associated services — window cleaning, waste management, feminine hygiene, pest control, consumables supply, and portering services. The cleaning and associated services supplier procurement is for a 5-year contract commencing in August 2020 to provide full internal (and where indicated external) routine, periodic and reactive cleaning of the Courtauld's premises including its residential accommodation (until Summer 2021), window cleaning, waste management, feminine hygiene and related services, pest control, client consumables supply, portering services and summer residential bedroom servicing (until Summer 2021). A full specification is located in Annex 2 to the ITT with general requirements in Part A including service objectives, mobilisation, contract management and KPIs, response times, and other general requirements, and service specific requirements in Part B. To enable the Courtauld to complete its transformational project Courtauld Connects, the size and use of the Courtauld’s property portfolio has evolved and will continue to do so over the next 5-year period. The change is primarily driven by the requirement to temporarily vacate the North Block of Somerset House in Phases to complete an extensive refurbishment and remodelling of the premises. Phase 1 works have commenced and are due to complete late 2020, with the refurbished Gallery opening Spring 2021. This will be followed by the completion of Phase 2 works by Autumn 2022, enabling the Courtauld university activities to move back to Somerset House from the current temporary campus (Vernon Square), which is it anticipated will be vacated late 2022. In parallel Duchy House will be temporarily vacated in Summer 2021 for refurbishment with re-occupation from Summer 2022. The table in ITT Annex 2 Specification sets out the estimated service periods across the premises for the contract term, but this is subject to change due to the above works. The pricing schedule splits the costs for each element of the service into separate parts of the premises, thus providing a methodology to calculate the pricing in any given scenario. The service is split into core services (based on a fixed price) and additional services (based on rates in the Pricing Schedule) which will be called off as required. The estimated contract value stated in the contract notice includes approximately GBP 30 000 per annum of additional services, but this is an estimate only and actuals may vary. The contract value also excludes any annual pricing increases which are provided for within the terms and conditions of contract at ITT Annex 1. This statement and the pricing methodology are provided to meet the requirements of Regulation 72 of the Public Contract Regulations 2015 in respect of changes to the services over the contract term.