Provision of a Venue Hire for Cohort Launches

Tender description

Venue Hire for MIBP/BGP Cohort Launches The work will be funded by our ERDF programme. London & Partners has gained funding for £3,946,913 from European Regional Development Fund programme (ERDF) to deliver the "Mayor's International Business Programme" (MIBP).    London & Partners also received funding for £3,070,952 from ERDF to deliver the "Business Growth Programme" (BGP).   Historically all events organised by MIBP & BGP have been procured using the 3 quotes process, as per the ERDF and Public Contract Regulations (PCR). This option allows MIBP/BGP to be fluid and dynamic and find venues which match the event narratives and the capacity requirements. However, in order to comply with the aggregation rule of the PCR we are now seeking to place a longer contract with a venue to host multiple events. Venues with the following requirements: Covid Secure Space wise capacity - 120 in table format plus break out space allowing for social distancing in compliance with Government guidelines Room which accommodates and supports presentations and video Layout that is conducive to the event delivery. I.e capacity of 120 seated in roundtable format. AV: We require staging, lectern, panel, microphones, surround sounds, projectors and screen. We also require capacity to run hybrid event technology. In-house catering offering business professional breakfast and lunch options Dates available in September 2021, October 2021, January 2022, April 2022 Cloakroom Fully accessible A central London and good connected location (preferably zone one) in keeping with L&P brand No basement Prestige of the venue We would consider hotel and conference spaces Available during business hours Private space Factors that associate the venue with the business community Ideally within 7 minutes' walk of a station Round tables Secure venue as it will host the Mayor of London and/or Deputy Mayor Brand piece - alignment with the Mayor's philosophy and commitments to sustainability and inclusivity. Option to be able to deliver and store boxes, collateral and banners overnight Critical Success Factors Capacity Location Brand alignment to our value and purpose of the event Value for Money -In house caters -Have equipment, staging, delegate rate (package per delegate) Minimum Capacity Location Brand alignment to our value and purpose of the event Budget Preferable Tues to Thursday for event Option to have 2 events within the same week Additional requirement is a site visit to check the brand requirement