Portfolio, programme and project management (PPM) solution

Tender description

HMRC's Transformation Group have identified a need to scale up portfolio, programme and project management (PPM) with the intention to be deployed over this and next financial year. This will aim to replace the existing landscape of central systems, Excel trackers and supporting manual activities that are prone to inconsistencies and error. A PPM solution will include the software needed to install the solution and add-on services such as integration will likely be sourced separately. The Authority seek a solution which will be vendor and technology agnostic in the form of a Commercial-Off-the-Shelf (COTS) package, yet it should still retain flexibility to be configurable to the Departments requirements. The scope of this procurement is intended to be an HMRC enterprise level solution. The PPM solution requirement will consist of (subject to the refinement): • a vendor/technology agnostic solution • a license key application • A COTS package The functionality of a PPM is intended to include (subject to the refinement): • Core portfolio, programme and project management workflows • Portfolio creations/front door processes including Idea creation (business planning, scenario planning, investment funding and innovation management) • Demand planning (capacity and resource) • The ability to link Program and Project performance to Strategic Outcomes of HMRC via KPI's and other metrics of operational performance post deployment. • Delivery management (status, dependency management, risk and issue management) monitored through near "real-time" configurable dashboards. • Finance management (project costs, benefits mapping) • Governance management (across a portfolio/programme or project) • Ability to be interoperable with other HMRC solutions such as SAP and MicroSoft Project. Optional preference for other systems including, but not limited to Jira. The PPM solution is required to remove inconsistencies in the current management of the portfolio, programmes and projects through the use of spread-sheets and manual activities which will aim to enhance strategy and delivery objectives. Lot 1: HMRC's Transformation Group have identified a need to scale up portfolio, programme and project management (PPM) with the intention to be deployed over this and next financial year. This will aim to replace the existing landscape of central systems, Excel trackers and supporting manual activities that are prone to inconsistencies and error. A PPM solution will include the software needed to install the solution and add-on services such as integration will likely be sourced separately. The Authority seek a solution which will be vendor and technology agnostic in the form of a Commercial-Off-the-Shelf (COTS) package, yet it should still retain flexibility to be configurable to the Departments requirements. The scope of this procurement is intended to be an HMRC enterprise level solution. The PPM solution requirement will consist of (subject to the refinement): • a vendor/technology agnostic solution • a license key application • A COTS package The functionality of a PPM is intended to include (subject to the refinement): • Core portfolio, programme and project management workflows • Portfolio creations/front door processes including Idea creation (business planning, scenario planning, investment funding and innovation management) • Demand planning (capacity and resource) • The ability to link Program and Project performance to Strategic Outcomes of HMRC via KPI's and other metrics of operational performance post deployment. • Delivery management (status, dependency management, risk and issue management) monitored through near "real-time" configurable dashboards. • Finance management (project costs, benefits mapping) • Governance management (across a portfolio/programme or project) • Ability to be interoperable with other HMRC solutions such as SAP and MicroSoft Project. Optional preference for other systems including, but not limited to Jira. The PPM solution is required to remove inconsistencies in the current management of the portfolio, programmes and projects through the use of spread-sheets and manual activities which will aim to enhance strategy and delivery objectives.