Newry, Mourne and Down District Council Framework for Production Services for the Annual Programme of Tourism Events 2021-2024

Tender description

Opportunity to Tender for Event Production Services Newry, Mourne & Down District Council (NMDDC) invite submissions from providers of Event Production Services to its new Framework for Production Services. NMDDC are establishing a framework with a pre-qualified list of suppliers to enable the development and delivery of the annual Giant Adventures Tourism Events Programme. This is an exciting opportunity to build on an already successful programme of events and we welcome suppliers who share our vision and will strive to create and deliver events that are high quality, visually impactful, memorable and family orientated. We are seeking applicants with experience in devising and delivering mainly outdoor events of varying scale and complexity showcasing the surrounding landscape and highlighting our district's tourism offering. Each event will be different and may include theatre and music production, puppetry, event animation, interactive experiences, tours, parade production and installations. Lot 1: Lot 1 - Large Scale Event Production Services (Above £30K) The requirements under Lot 1 for Large Scale Event Production Services may include some or all of the following but note, will not be limited to: Creative Production: - A Creative Director - Devising a large-scale event (Estimated Visitor Attendance of 10,000 plus over 1 - 2 days) - Devising a narrative - Producing Moving & Static Theatre - Drafting Scripts - Submitting Location Proposals/Event Layout/best Use of space logistically, creatively & visually - Casting & provision of actors, performers & entertainers - Provision of costumes - Make-up - Props - Set build, materials & design - Special Effects/Pyrotechnics - Sound Designer - Lighting Installations - Public Art Installations - Devising, implementing & delivering a programme inclusive of kids workshops, face painting, balloon modelling, musical performers, street entertainers, characters etc. Technical Production - PA Systems - Sound Engineer - Projection Equipment - Screens - Lighting - Lighting Engineer - Electrical Engineer - Cabling - Recording Facilities Infrastructure - Staging - Marquees - Generators - Cable Ramps - Barriers - Track Matting - Tower Lights - Transport Equipment & Users - Plant Equipment (All transport & equipment used in production(s) MUST by aesthetically pleasing) - All Production Materials & Equipment required to successfully carry out all production requirements Partnership working - For some large-scale production(s) there may be a requirement to form Partnerships to propose & deliver Cross Border & Region wide events. Lot 2: Lot 2 - Small Scale Event Production Services (Up to £30K) The requirements under Lot 2 for Small Scale Event Production Services may include some or all of the following but note, will not be limited to: Creative Production - Creative Proposals - Interactive Games/Treasure Hunts - Immersive Theatre - Tours & Visitor Experiences based around specific themes - Devising narratives - Producing Moving & Static Theatre - Drafting Scripts - Submitting Location Proposals/Event Layout/best Use of space logistically, creatively & visually - Casting & provision of actors, performers & entertainers - Provision of costumes - Make-up - Props - Set build, materials & design - Special Effects - Sound Designer Technical Production - PA Systems - Sound Engineer - Sound Designer - Projection Equipment - Screens - Lighting - Lighting Engineer - Electrical Engineer - Cabling - Recording Facilities Infrastructure - Infrastructure requirements will depend on the location and venue of the ad hoc event and will be confirmed along with any new concepts or requests for this service. Lot 3: Lot 3 - Parade Production For the purpose of this exercise Parade Production may include some or all of the following but will not be limited to: Creative Production - Provide moving props of variable size, scale and nature inclusive of prop pushers/crew for rig/derig and fulfil any other requirements in order to successfully manoeuvre props/performances throughout the duration of the parade. - Secure participation from a wide range of cross-community based groups to include facilitation, coordination and delivery of bespoke art or theatrical/dance workshops to showcase and deliver with the groups in the parade. Suppliers will be required to source these participants, deliver workshops and facilitation of costume and prop-making, make-up, changing and welfare of each group. - Book large Carnival/Pipe/Samba acts and other Bands complemented with production (dancers, props & performers). Infrastructure - Implementation of Parade Running Order including:  > All aspects of on-the-day parade management  > Communication with multi-agency team for the duration of the parade via radio. - Implementation & delivery of adequate traffic management & signage schedules - Implementation of parade start up and dispersal zones - Administrations to local residents, businesses and multi agencies providing event up dates, disruptions and any actions in the planning stages - Administrations to parade participants including registration, providing details and information relevant to their participation, parade maps of devised routes and any other actions required - Securing additional parking areas for residents/businesses affected along parade routes - Sourcing Changing Zones for participants with consideration to safeguarding - Devising and implementing a stewarding plan in association with project managers All parade participants must adhere to Newry, Mourne & Down District Council's Terms & Conditions of entry (these will be issued to the successful supplier for the registration of participants).