Enterprise Portfolio Management System

Tender description

Highways England aim to implement a step-change in enterprise portfolio management capability. To support this ambition, we are seeking to procure an Enterprise Portfolio Management (EPM) cloud-based software solution/system that will support the effective delivery of our capital investment portfolio. This contract will be let for an initial 48 month duration, with the option to extend for a further 12 months. Lot 1: Highways England aim to implement a step-change in enterprise portfolio management capability. To support this ambition, we are seeking to procure an Enterprise Portfolio Management (EPM) cloud-based software solution/system that will support the effective delivery of our capital investment portfolio. The EPM solution will be used to host and dynamically maintain Highways England’s baselines in line with approved change control and investment decisions. It will provide the ability to undertake proactive risk analysis and scenario modelling that will provide more effective advice towards robust investment decision-making. Looking forward, it will also provide the foundation to develop value-based plans that contribute towards the development of future capital portfolio investment strategies. Purpose of EPM The primary purpose of EPM software solution is to support effective management of our capital investment portfolio data through the replacement of multiple offline Microsoft based tools with a centralised, multi criteria IT system/platform. In addition to operational efficiency benefits, this solution will ensure that capital investment portfolio plans and data are more readily accessible and transparent across the Highways England organisation. The platform needs to meet the following criteria and characteristics: • Provide a comprehensive view of Highways England’s capital portfolio investment plan and baseline that provides a ‘single version of the truth’ that is readily available to the business. • Embed an EPM software solution to deliver enhanced capital portfolio management capabilities that are aligned to Highways England’s Information Vision and Strategy. • Host and dynamically maintain Highways England baselines, manage change and undertake proactive risk analysis to advice and support robust investment decision making. • Support a value outcome and benefits-based approach for development of future RIS (Road Investment Strategy), road planning strategy and decision making. • Enhance ability to optimise capital portfolio investment plans that maximise benefits delivered from Highways England’s capital projects and critical assets within a defined set of constraints e.g. strategic objectives, budget, schedule and customer impact; and to, • Improve flexibility and agility to evolve future RIS planning and management; and provide the opportunity for longer term asset-based decision making. The 9 Capabilities Highways England requires 9 capabilities that will meet the overarching aims and principal objectives of EPM, with 7 bringing a step change to capital portfolio management capability. These are: CPM Core Capabilities 1. Portfolio Baseline Management and communication 2. Portfolio / Project Governance and Change Control 3. Capital Baselines and portfolio performance impact assessments analysis and reporting 4. Portfolio, Regional / Programme investment decision forum advice 5. Understanding Portfolio and Project Value, Outcomes and Benefits 6. ‘What if’ Scenario modelling & Optimisation 7. Portfolio Planning / Future RIS Planning HE Future Capabilities 8. CAPEX and OPEX planning 9. Asset Based Investment decision making The accompanying EPM Tender Scope and Requirements document explains the need in more detail. This contract will be let for an initial 48 month duration, with the option to extend for a further 12 months.