Events Managment Application Development

Tender description

Why the Work is Being Done To meet a business requirement to digitalise a mainly manual events management process in a 3 month project beginning asap. Problem to Be Solved Events processes needs to be digitalised, with workflows in place to plan and administer events, invite guests, display guest list and see historical events. This application needs to run and intergrate into a Microsoft environment where MS Office, SharePoint and MS Teams are widely used. Who Are the Users As an event organiser I need to setup, plan, administer, change and close an event digitally I also sometimes need to cancel or change it's venue or date. I need to create a real-time guest list, with up to date special requests requirements and have an audit history of each event and attendees for reference purposes. I need my colleagues to see what I'm doing and be able to take over or add to my event administration at any point. I need invitees to accept or decline an event, tell me about any special requirements and be able to ask me questions that I can answer online. I also need these to be stored with the invitee information for each event. I often need 1 invitee to manage many attendees and individually manage their requests as in a school scenario where the teacher is accepting for each pupil. Early Market Engagement None Work Already Done SOR and user stories Existing Team In house ICT team Current Phase Discovery Work Location Cabinet Office, Central London, SW1 Working Arrangments TBC but working on site expected for periods of this project. Security Clearance Desired SC/DV clearance Additional T&Cs Skills & Experience Extensive experience of developing in a SharePoint environment and development of applications with integration and compatibility with other in-house systems Experience designing and building Applications in a hybrid Microsoft Azure/on prem setup A .Net Expert Development team with ongoing support for the application Microsoft Gold Application Development Partner or equivalent in skills and as a minimum for the express route to MS support and assurances purposes Expert understanding of performance monitoring and fault reporting setup MS Azure experts in design, development and customisation User centred design that is easy to use for non technical people Experience of working across platforms to produce a seamless application Proven ability to keep to timescales and budgets Nice to Haves User Acceptance Testing service Training for users and admins Experience and able to run workshops for gathering requirements Project Management of work Previous experience of similar requirement met No. of Suppliers to Evaluate 10 Proposal Criteria Technical solution proposed Match to business requirements Estimated time frames for the work Value for money Technology suggested Support offering in package Program control and project management approach Skills and abilities proven Innovation to meet requirements Cultural Fit Criteria Work as a team with our organisation and other suppliers Be transparent and collaborative when making decisions Take responsibility for their work Can work with clients with low technical expertise Work in a no blame atmosphere with a lessons learned mentality Payment Approach Fixed price Assessment Method Case study Evaluation Weighting Technical competence 60% Cultural fit 20% Price 20% Questions from Suppliers No questions have been answered yet Budget range £40k-£60k