Base Integrated User Services (IUS) Fixed Voice (FV) Programme Support

Tender description

Why the Work is Being Done To support the IUS Fixed Voice Programme to deliver and manage critical outcomes relating to the remaining IUS projects to meet quality and performance criteria within a challenging timeframe (before March 2021) Problem to Be Solved Deliver and manage critical outcomes relating to the remaining IUS projects to meet quality and performance criteria within a challenging timeframe (before March 2021). There are a number of outstanding artefacts, reports, products and services that must be delivered in full in order to enable them to pass through the live service readiness boards and achieve authority to operate. Who Are the Users All Ministry of Defence Fixed Voice Users. Early Market Engagement Work Already Done 50% of this work has been completed/will have been completed by 15 March 2020. Existing Team The IUS programme Team currently consists of approx. 6 x FTE PMs, 6 x Design Professionals, 4 x Test & Trials Operatives, 2 x Commercial and 2 x Finance Officers and an Project Information Office that are all MOD employees and a Delivery Partner (BT). The team also has 'touch-points' with other Defence Digital Delivery areas such as Global Connectivity, MODNET Evolve, MODNET Base and other Delivery Partners such as Fujitsu and DXC. Current Phase Alpha Work Location MOD Corsham. Westwells Road, Corsham, Wiltshire, SN13 9NR Working Arrangments Work onsite 5-days per week to work with the programme team collaboratively, attending joint team meetings, workshops etc, attending other sites where necessary and where approved by Line Manager. Flexible working hours and T&S to be agreed and approved by line manager. Security Clearance Suppliers will be expected to hold SC clearance at Contract Award. Additional T&Cs • We aim to get feedback to you within 2 weeks of the advert closing. • T&S will be paid based on receipted actuals and in compliance with MoD Policy, no other expenses are permitted. • Suppliers must use the Authority’s Purchase to Payment Tool called CP&F or be prepared to sign up to the tool. • More detail will be provided at the tender stage, for suppliers that pass the shortlisting stage. • IR35 does not apply. Skills & Experience Demonstrate recent experience within the last three years of working within Defence or equivalent large complex organisation, demonstrating understanding of programme and project governance (20%) Provide examples of recent experience within the last three years of managing/monitoring a multi-site migration activity with cross-departmental dependencies & developing migration approach/plan to monitor & report progress 20% Provide examples of working in a self-structured, project-based technical environment working across all levels of the business (10%) Core project management qualifications, demonstrating at least 10-years experience of working within methodologies and principles (specifically APMP/MSP/Prince 2) (5%). Demonstrate recent experience within the last three years of supporting Risks, Assumptions, Issues, Dependencies & Opportunities management, specifically delivering and managing dependencies (Customer/Defence Partners) (5%) Demonstrate experience of delivering service support requirements from early life support to live service. (5%) Demonstrate experience of supporting Security Working Group or similar. (5%) Demonstrate experience of using MS Office tools to underpin project planning and control, maintaining coherent governance & reporting. (5%) Demonstrate experience of financial and cost modelling in support of ICT programmes and familiarity with Government Network contracts or architecture. (10%) Demonstrate experience of developing stakeholder engagement/communications plans. (5%) Nice to Haves 1. Provide examples of experience within the last three years of working within Defence or equivalent large complex organisations published standards, protocols, procedural ways of working. (5%) 2. Provide examples of relevant, recent experience (within last three years) of developing stakeholder engagement/communications plans (5%) No. of Suppliers to Evaluate 3 Proposal Criteria The Approach and Methodology must align with MOD ways of working; the MOD uses APM & Prince 2 Methodologies. 20% Team Structures must be declared within bids they do not have to be named resources 20% Evidence your ability to mobilise your team quickly and to flex up and down to ensure outcomes are delivered effectively for this requirement. 30% Evidence within last three years of working within Defence or equivalent large complex organisation, demonstrating understanding of roles / responsibilities, implementation of Agile methods, understanding programme and project processes 30% Cultural Fit Criteria 1. Experience of working as part of a larger multi functional, technical and non-technical team working towards an agreed outcome (50%) 2. Experience of seeing the bigger picture and identifying dependencies that impact delivery of outcomes, working with various stakeholders to track/mitigate (50%) Payment Approach Fixed price Assessment Method Work history Reference Evaluation Weighting Technical competence 60% Cultural fit 10% Price 30% Questions from Suppliers No questions have been answered yet Budget range the maximum amount of approved funds is £211,000.00 t&s limit of liability £5,000.00 ex-vat. total contract value £216,000.00