Television and audio-visual equipment

Tender description

The intention of this tender is to create a framework of preferred suppliers who will be called upon for the hire of additional technical equipment and services as required for our busy programme of events. This framework will be divided into 4 lots: Lot 1: General and Specialist AV; Lot 2: Sound; Lot 3: Lighting; Lot 4: Event IT. Please refer to tender document 2 Scope of Services, for a detailed description of the requirements of each lot. Items required for hire in this lot could incluede but not be limited to the following; small to medium laser, LED data projectors, basic switchers, HDMI/SDI Distro, cue-light systems, video replay equipment, traffic light systems, flipcharts and associated cabling. This may be on a dry-hire basis.High specification LED and/or DLP Laser data projectors (including 4k), multiple source seamless switching with multiple live outputs, SD and HD scaling/conversion equipment, standard and high def matrix’s, video playback in PlayBackPro, LED video walls. This may be on a dry-hire basis. HD Broadcast Cameras, HD lenses, remote zoom/focus controls and fluid head tripods. CCU and vision mixing equipment. Please refer to tender document 2 (scope of services) for a detailed overview of requirements. Items required for this hire could incluedem but not be limited to: Sound equipment This could include (but is not restricted to) the following items: speakers, line arrays, amplifiers and associated control systems for large and small scale events, microphone(wired and radio), playback system (including CD, mp3 etc.), solid state audio recording, communication systems (including wired and radio communications, back to back radios, etc.). This may be on a dry-hire basis. Sound operator Personnel may be required to set up and operate event specific sound equipment including PA systems and control desks as described above. Associated responsibilities The supplier may be required to carry out technical advocacy and design activities. When required to facilitate particular events, the appointed supplier may be required to provide technical advice and design services to the company and their clients as preferred supplier. Items required for hire in this lot may include but no be limited to the following: generic fixtures, intelligent fixtures, LED lanterns, battery powered LED uplighters, dimming systems and lighting control desks (including wireless), special effects. This may be on a dry-hire basis. (b) Lighting operator Personnel may be required to set up and operate event specific lighting equipment including lanterns and control desks as described above. The supplier may be required to carry out technical advocacy and design activities. When required to facilitate particular events, the appointed supplier may be required to provide lighting advice and lighting design services to the Company and their clients as preferred supplier. Items required for hire in this lot incluede, but are not restricted to the following: Laptop and desktop PCs This could include (but is not restricted to) the following items: laptop, MacBook’s, desktop PC, iMacs, networking, backup storage, supporting a variety of software such as Office 365. Display and touch screen/digital signage This could include (but is not restricted to) the following items: touch screen kiosks, touch screen tables, e-Poster Boards, LCD/LED HD and 4K screens (32”, 42”, 50”, and 60”), 3D screens, LED walls, This may be on a dry-hire basis. IT Engineer Personnel may be required to set up and operate event specific IT equipment including laptops, e-Posters and servers, screens and other equipment as described above. Associated responsibilities The supplier may be required to carry out technical advocacy and design activities. When required to facilitate particular events, the appointed supplier may be required to provide technical advice and design services to the company and their clients as preferred supplier.