School catering services

Tender description

The successful supplier will be required to provide catering services for Huntcliff School. Huntcliff Academy Trust may grow, with a number of additional schools becoming part of the Trust during this contract period and the provision of catering services at these schools if they have joined the Trust would fall under the scope of this contract. The successful supplier would be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools would not be increased and they would join the contract for the remaining contract period that exists at the point of entry into the Trust. The successful supplier will be required to provide catering services for Huntcliff School. Huntcliff Academy Trust may grow, with a number of additional schools becoming part of the Trust during this contract period and the provision of catering services at these schools if they have joined the Trust would fall under the scope of this contract. The successful Supplier would be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools would not be increased and they would join the contract for the remaining contract period that exists at the point of entry into the Trust. Huntcliff School is situated on a pleasant site on the eastern edge of the rural town of Kirton-in-Lindsey. Having converted to single status academy in February 2012, Huntcliff currently caters for students aged 11 to 16 years old. Our students come, not only from Kirton itself, but also from the neighbouring towns and villages and we work extensively with our feeder primary schools to ensure a smooth transition between KS2 and KS3. Our ambition for our school and our students is predicated on: Outstanding teaching, learning, students and outcomes. Huntcliff School agrees that all food and drink provided to pupils shall comply with current school food standards legislation. Similarly compliance to current GDPR, allergen and hygiene legislation are deemed critical to ensure the overall quality of the catering service is appropriate. There are currently circa 648 pupils with circa 134 entitled to Free School Meals and uptake typically 100 per day. The guaranteed performance contract will commence on 1 January 2021 for an initial period of three years, until 31 December 2023, with the opportunity to extend for a further period of 2 years at the discretion of the School Trustees. The client expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The client expects the successful supplier to evidence, through their bid, how they shall support and complement their stated target. The client requires menus to be fully compliant with the food for life silver standard. The contract covers the scope for the provision of catering services, which currently includes: breakfast, morning break and lunch, all hospitality and free issue requirements. Meals shall be charged at GBP 2.40 (currently GBP 2.30) on consumption for the first year of the contract (main course, dessert and drink), with free school meals at margin, but hospitality, duty meals and free issues at net cost. Packed lunches shall be required for some school trips. The School currently receives a return from the catering service. The client’s expectation is to receive a monthly invoice for FSM, Duty Meals and any Hospitality, along with the agreed return. The successful supplier will work closely with the client to manage the provision of catering and the overall meal experience. The annual turnover of the current catering service is circa GBP 172 000, with an annual catering return of circa GBP 8 000. The school successfully operates a ParentPay system, with parents either crediting accounts online or via cash loaders at School, cash is managed by the catering contractor. The client invites suppliers to consider offers of appropriate capital investment and suppliers’ ideas for the development of the current catering service will be welcomed.