Rateable Value Finder and Online Forecasting Product

Tender description

Summary of the work Identification of Business properties on IsleofWight not currently rated for Business Rates plus any discrepancies in rateable value of existing assessments. A forecasting tool to identify potential increases/decreases to rateable value affecting IWC to determine the effect of outstanding appeals to rateable value of business rates, providing audit compliant reports. Expected Contract Length 2 years Latest start date Friday 1 January 2021 Budget Range Estimated costs approx. £10,000 for 2 years forecasting tool plus any additional rateable value identified as a percentage cost (risk reward). Why the Work is Being Done In order to increase business rates income and to provide audit compliant forecasting of outstanding appeals affecting business rates income for the local authority. The supplier must provide accurate information of Business properties on the Isle of Wight that are not currently rated together with any discrepancies in the rateable value of them in order to ensure accuracy of the rating list held by the Valuation Office Agency. The Supplier must also provide documented evidence and reports to substantiate any additional rateable value or discrepancies identified within set timescales. The Supplier will also provide the Isle of Wight Council (IWC) with the ability to access to data providing rateable value histories and trends throughout the rating lists back to 1990, summary valuation data for assessments, details of changes required to each local rating list, as a result of authority reports, VO decisions or appeals, lists of assessments listed for appeal or settled appeals. Problem to Be Solved Risk of appeals against rateable values in Business Rates for properties on the Isle of Wight which may affect the income for the Local Authority and for which an audit compliant estimated provision must be made in the accounts. In addition the Isle of Wight Council need to increase rateable values of any properties that are not currently rated or any that have may have increased due to extentions of business properties. The supplier will work closely with the Valuation Office Agency (VOA) notifying them via IWC or other means of all discrepancies identified as soon as practicable on being notified of them to ensure they are reflected by entries into or amendments made to the local rating list by the VOA. The Supplier will provide property assessment reports to IWC providing detailed information on the relevant properties identified as new or amended assessments to provide to the VOA with the additional RV found. Who Are the Users The Revenues Manager, Revenues Team Leader & Principal Accountant IWC will access the portal to obtain the reports in respect of the estimated appeals provision on a regular basis which will form part of the accounting of the council which is audited. Work Already Done Existing contract, due to expire 31 December 2020. Existing Team The Supplier will be working with the Revenues Manager and Business Rates Team and also Principal Accountant, providing relevant reports for required information to support the estimated provision for appeals against rateable value affecting Isle of Wight Council. Current Phase Not applicable Skills & Experience • Have previous experience of working with local authorities providing experience of forecasting tools and reports that meet audit requirements • Have previous experience of working with the Valuation Office Agency • Provide reports in relation to forecasting effects of outstanding rating appeals • Be audit complaint Work Location The work will be in relation to properties on the Isle of Wight and the supplier will work remotely. Working Arrangments The work will be in relation to properties on the Isle of Wight and the supplier will work remotely. No. of Suppliers to Evaluate 3 Proposal Criteria • Technical solution • Approach and methodology Cultural Fit Criteria • Work as a team with our organisation and other suppliers • Share knowledge and experience with other team members • can work with clients with low technical expertise Payment Approach Fixed price Evaluation Weighting Technical competence 55% Cultural fit 5% Price 40% Questions from Suppliers 1. Are the systems containing all the required information present? Also is it correct to say, in simple terms you are looking for a solution to gather the data from various mentioned sources and help create analytics reports? Please can you clarify your question further in order for us to provide a response? However, we can clarify that we are looking for a supplier to identify properties in our current rating system where the rateable value may be inaccurate which may be as a result of a change in the property i.e. an extension has been added. There may also be instances where there has been a change in use which may increase the rateable value that we are unaware of and we require information and report of this to be able to advise the Valuation Office agency.