Petroleum products, fuel, electricity and other sources of energy

Tender description

The BBC is looking to purchase a single source flexible gas supply to the BBC UK estate, suppliers should submit bids for the supply of gas for the BBC UK portfolio (excluding NI, and Channel Islands — (see full site list document included). Bidders are to provide a flexible contract where the terms allow the BBC to fix and un-fix commodity using over-the-counter trading. The contract shall be for a 36 month duration commencing 1 April 2021 and be based on 30 day BACs payment terms. A volume tolerance product is required that protects them from at least +/-15 % differences between forecasted and actual volumes, measured over each year of the contract. The invoicing of the contracts should be live where possible, i.e. either to published, non-commodity costs or to the achieved, traded, commodity price; the supplier costs should be fixed for the entire contract length and transparently included within the contract. Invoicing for the contract should align to the requirement set out wit. The BBC is looking to purchase a single source flexible gas supply to the BBC UK estate, suppliers should submit bids for the supply of gas for the BBC UK portfolio (excluding NI, and Channel Islands — (see full site list document included). Bidders are to provide a flexible contract where the terms allow the BBC to fix and un-fix commodity using over-the-counter trading. The contract shall be for a 36 month duration commencing 1st April 2021 and be based on 30 day BACs payment terms. A volume tolerance product is required that protects them from at least +/-15 % differences between forecasted and actual volumes, measured over each year of the contract. The invoicing of the contracts should be live where possible, i.e. either to published, non-commodity costs or to the achieved, traded, commodity price; the supplier costs should be fixed for the entire contract length and transparently included within the contract. Invoicing for the contract should align to the requirement set out within the ITT, and is vitally important to the BBC as will ensure that timely and accurate bills are provided for them for payment. Where the BBC use a third party to complete their invoice validation, they require bidders to provide Tradacom EDI (or an acceptable ebill) format for invoices to be sent to them. Additionally, having access to PDF copy invoices is important, and is outlined within the tender specification. From an account management point of view, the BBC expect a dedicated account manager to be provided for their account, along with a single point of contact in customer service, and a dedicated analyst or team (key accounts team) to support. Although not a requirement for this tender, the BBC are interested in seeing information on pricing for renewable gas (RGGOs) and maybe something they consider in the future.