Cleaning and sanitation services

Tender description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and dps agreements. Our membership has now grown to 214 public sector organisations including housing associations and ALMO’s, local authorities, NHS trusts, education providers, emergency services, government agencies and charities. EEM have also established a formal collaboration with three like-minded procurement consortia — Westworks, South East Consortium and Advantage South West. EEM conducted this tender exercise to procure a void property services framework. The framework award is based on the following core service lots: Lot 1: Void Property Cleaning and Clearing; Lot 2: Void Property Security Services; Lot 3: Total Void Property Management Services. Each lot described above has six geographical sublots as described within this notice. Efficiency East Midlands (EEM Ltd) conducted this tender exercise on behalf of our membership to establish a void property services framework. Contractors appointed to Lot 1 East Midlands will support members by offering a responsive property cleaning and clearance solution to help contracting authorities manage and bring void properties back to acceptable conditions in accordance with their internal re-let standards and policies. Lot 1: Void Property Cleaning and Clearing covers but is not limited to the following services: • builders clean; • light/sparkle property cleaning; • deep/heavy property cleaning; • environmental and specialist cleaning; • priority property cleaning; • additional cleaning services; and • internal property clearances; • property garden clearances to include front, side and back garden including bin store areas and sheds; • loft, cellar and garage clearances; • clearing and disposal of general waste; • clearing and disposal of hazardous and bio-hazardous waste; • clearing and disposal of waste electrical and electronic equipment (WEEE Waste); • one-off and ad-hoc clearing and disposal services including attendance to fly tipped waste; • additional waste clearance requirements. All of the services described above are mandatory elements covered by lot 1 of the framework. Contractors appointed to the framework are able to deliver all elements of the works required under the specification for lot 1. Lot 1 was tendered and awarded based on geographical sub-lots and contractors appointed to each geographical sub-lot can cover a minimum of three regions/counties covered by the geographical sub-lot. Sub-lot 1: East Midlands, Sub-lot 2: West Midlands, Sub-lot 3: South West, Sub-lot 4: London and the South East, Sub-lot 5: The North, Sub-lot 6: National Coverage. The framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described in Section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 2 years beyond expiry of the 4-year framework term. The estimated lot value as described in V.2.4 takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical sub-lots. Efficiency East Midlands (EEM) conducted this tender exercise on behalf of our membership to establish a void property services framework. Lot 2 will support members with the provision of a range of security services by means of installation, monitoring and responsive security services to prevent trespass, unauthorised access, vandalism, and theft whilst properties are empty. Lot 2: Void Property Security Services covers but is not limited to the following services: • supply, installation, and removal of on hire demountable screens and doors; • supply and installation of de-mountable screens and doors on an outright purchase basis; • non demountable pre-demolition security screens on an outright purchase basis; • supply, installation, and removal of net curtains on a hire basis; • supply and installation of net curtain on an outright purchase basis; • responsive out of hours service for security screens; • boarding up services including emergency boarding and glazing; • temporary steel security keyed or keyless doors (on hire or purchase); • temporary alarms system with multiple detectors on hire; • temporary alarm system monitoring and response service from alarm response centre (ARC); • static guarding and mobile patrol services including full safety checks to ensure the property is secure; • end of tenancy door lock changes; • mobile CCTV towers; • additional security service such as vacant property guardian, Bluetooth key safes and doors, meter box covers, letter box seals, CCTV solutions; • any other security services as required by our contracting authorities. All of the services described above are mandatory elements covered by lot 2 of the framework. Contractors appointed to the framework are able to deliver all elements of the works required under the specification for lot 2. Lot 2 was tendered and awarded based on geographical sub-lots and contractors appointed to each geographical sub-lot can cover a minimum of 3 regions/counties covered by the geographical sub-lot. Sub-lot 1: East Midlands, Sub-lot 2: West Midlands, Sub-lot 3: South West, Sub-lot 4: London and the South East, Sub-lot 5: The North, Sub-lot 6: National Coverage. The framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described in section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 2 years beyond expiry of the 4-year framework term. The estimated lot value as described in V.2.4) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical sub-lots. Efficiency East Midlands (EEM) conducted this tender exercise on behalf of our membership to establish a void property services framework to support members with the provision of a responsive void property management service. Lot 3 is to encapsulate work streams from lot 1 and lot 2, into a total void property services management solution, including but not limited to the below services: • out of hours call handling facility; • vacant property inspections, inventory, and condition reporting; • water system drain down; • utility turn off and reinstatement; • pest control services; • safe return to work solutions; • any other services associated with void property management services. It is intended that contracting authorities will utilise lot 3 where multiple services are required and where contracting authorities would like one contractor to manage all their void property requirements under one contract. Through this lot EEM are trying to provide contracting authorities a full turnkey approach to their void property management (minus any repairs and maintenance), ensuring a smooth and efficient service to meet their individual turnaround times. Whilst this is the intention, there may be occasions when a contracting authority wishes to call off one single service that is only covered by lot 3. All of the services described above are mandatory elements covered by lot 3 of the framework. Contractors appointed to the framework are able to deliver all elements of the works required under the specification for lot 3. Lot 3 was tendered and awarded based on geographical sub-lots and contractors appointed to each geographical sub-lot can cover a minimum of three regions/counties covered by the geographical sub-lot. Sub-lot 1: East Midlands, Sub-lot 2: West Midlands, Sub-lot 3: South West, Sub-lot 4: London and the South East, Sub-lot 5: The North, Sub-lot 6: National Coverage. The framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described in section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 2 years beyond expiry of the 4-year framework term. The estimated lot value as described in V.2.4) takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical sub-lots.