School cleaning services

Tender description

The successful supplier will be required to provide cleaning services for St Mary’s CE High School. St Mary’s CE High School in Cheshunt, Hertfordshire, is a secondary school for 11 to 19 year olds with 1 244 students and 168 staff, who benefit from a superb ‘state of the art’ building which opened in April 2010, providing excellent learning facilities for students. The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the client requires the successful supplier to operate to at all times is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1.9.2020 to 31.8.2023 with the option to extend for a maximum of a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Current cleaning arrangement: At present there are 23 cleaning posts at the School where the structure is: — 20 cleaning operatives — 200 hours per week (20 posts x 10 hours per week), — 1 cleaning operative — 15 hours per week (1 post x 15 hours per week), — 1 cleaning operative — 12 hours per week (1 post x 15 hours per week), — 1 cleaning operative — 9,5 hours per week (1 post x 9,5 hours per week). Please be advised that: — the cleaning service is currently run in-house and the School’s site staff line manage the cleaning team, — all cleaning is currently carried out after school, — there are currently 12 cleaning staff in the Local Government Pension Scheme (LGPS), — the client has a minimum requirement for a supplier’s employers liability/public liability and professional indemnity insurance of 5 000 000 GBP, — the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is 1 000 000 GBP. The annual value of the current contract is 123 000 GBP (the total cost per annum at present). Therefore, the value of this contract is 615 000 GBP.