Building surveying services

Tender description

The DfE sought to procure 3 consultants to provide surveying services as part of its 2nd condition data collection programme (‘CDC2’). CDC2 follows on from CDC1 (2017-2019) and the Property Data Survey programme (2012-2014). CDC2 and will collect condition and estates information on the entire school estate (including all publicly funded schools and FE colleges) in England between 2020-2025. The DfE also required tenderers to submit a pre-priced fully developed contract variation for the collection and sharing of the DfE’s Net Capacity Assessment (‘NCA’) data. The contracts will commence in November 2020. The estimated total value set out in II.1.7) relates to the total value across all 3 contracts. It also takes account of the possibility of the predicted value of any NCA services being delivered under each contract. The estimated value of the SO services without any NCA element is GBP 23 500 000. The DfE undertook a suite of procurements through which it will deliver the CDC2 programme. The first of these was the procurement of the IT solution (see OJEU notice ref: 2019/S 225-552062), which is still ongoing. The second is the procurement of a technical quality manager (‘TQM’). The third procurement relates to that of the surveying organisations (‘SOs’) to carry out surveys of the school estate. This notice relates to the procurement of the SOs. As expected the procurement of the TQM and SOs were carried out simultaneously. The SOs will be responsible for carrying out and providing the delivery of survey data, provision and maintenance of surveyors to deliver the collection of consistent high quality data to pace and scale, and engaging with responsible bodies and individual schools/FE colleges. The full requirements for the SOs are set out in the procurement documents. The initial term of each contract will be 5.5 years, with option to extend for a further period or periods of up to a maximum overall extension of 2 years. The initial term begins with an implementation period of 3 months and allows for a 3-month handover period prior to expiry (and the optional extension). This is to accommodate the 5-year CDC2 programme. Please see procurement documents. Supplementary to the CDC2 programme and process, the DfE may require the SOs to collect data to support the school Net Capacity Assessment (‘NCA’) to understand the use of spaces within a school. This data is used to measure and plan school places provision. Tenderers were required to submit a pre-priced fully developed contract variation in respect of the NCA requirement. Further details of the NCA are contained in the ITT and the Procurement Documents. The ITT requested information on how the SOs could support the collection of room level data to facilitate the DfE’s NCA processes. However, it is not known at the time of issuing this notice whether services relating to NCA will actually be commissioned under the contract. On this basis the pre-priced variation was not be evaluated.