Financial systems software package

Tender description

This procurement relates to the supply of a best of breed IT solution incorporating core accounting, procurement, project accounting, budgeting, forecasting, fixed assets and inventory functionality to BHC with the option of including expenses functionality and Maximo as an optional system integration. The service should include full project life cycle [Design > Build > Test > Train > Data Migration > Release] as well as post go live support and maintenance. Belfast Harbour Commissioners (BHC) best estimate of the anticipated potential value of the contract, based on the full potential duration of the contract and all options available, ranges between GBP 750 000 — GBP 1 500 000. The estimated total value provided below therefore represents the upper limit of this range. The aim of this project is to replace ageing server and desktop applications with the latest digital web technologies providing for real time data and enterprise wide integration. The aim is to replace the current accounting system (Perito); the procurement system (Eproc); the fixed assets register (FMIS); manual inventory processing and manual reporting. Consideration will be given to inclusion of an expenses functionality as an optional requirement to replace the current web expenses system as part of an integrated solution, however, at very least the successful bidder will be required to integrate its solution to the current tool (web expenses). Included in the scope is various ‘integrations’ to shipping system [PMIS], property system (TRAMPS), Marina system (Harbour Assist) and the HR/Payroll system. It is also a requirement that the solution has embedded BI/Analytics capability. The system should provide for mobile capability also. Bidders should note that BHC is open to looking at both ‘On Premise’ and ‘Cloud’ solutions and consideration will be given to these deployment models and the relevant security & other non-functional considerations based on full tender responses. The new IT solution is anticipated to operate over web-based technologies. The application modules BHC is seeking to acquire and implement include: — job authorisations workflow; — project accounting/job costing; — procurement; — accounts payable; — accounts receivable; — fixed asset management; — cash management; — budgeting and forecasting; — general ledger accounting and close management; — financial and management reporting; — system integrations; — stock/inventory; and — expenses (optional). The scope of work required by BHC involves the successful bidder providing: • a ‘best of breed’ accounting and procurement IT solution that is fully integrated and web-based, • all necessary training and assistance to BHC to implement the new system, • on-going support and maintenance of the system for the duration of the contract.