Minerva Replacement Implementation

Tender description

Why the Work is Being Done The Home Office wants to enter into a contract for the platform development of the UK Football Policing Unit’s (UKFPU) Minerva and Football Banning Order Authority’s (FBOA) system replacement. The UKFPU and FBOA are operational policing units within the Home Office in the Crime Police and Fire Group. The purpose of the UKFPU is to minimise football related disorder and collate, analyse and categorise information relating to the policing of football. A significant majority of the work conducted by the UKFPU is for police forces in England and Wales, the Police Service of Scotland (PSOS) and the British Transport Police (BTP). The purpose of the FBOA is to provide evidence to assist police forces and courts with the enforcement of Football Banning Orders (FBOs) and share relevant information relating to FBOs with other partners. The respective Minerva and the FBOA system are the two main systems used to manage football offender data. These systems are critical in providing intelligence used in football policing and ensuring legal and statutory obligations surrounding banning orders are met. 24 resources at various roles are required to start by November 2020 Problem to Be Solved The overall scope of the requirement is to develop, implement and successfully transition users to a new bespoke solution developed using opensource platforms and microservices architectures hosted on AWS. The supplier(s) will be responsible through the provision of the appropriate resources to support successful delivery against the high-level plan. Resources required: Business Analyst PMO Business Change Analyst Platform/DevSecOps Engineer x 2 Database Designer Lead Data Engineer Data Engineer x 2 Senior Software Engineer x 3 Software Engineer x 11 In view of the nature of the requirement, the Authority aims to, where possible place a single contract with a Delivery Partner to support the provision of the roles, however this is not an essential requirement. Who Are the Users UK Football Policing Unit’s (UKFPU) Minerva and Football Banning Order Authority’s (FBOA) require: Replacement of their systems and to mobilise initial resources from November 2020; Delivery Partner to potentially provide additional resources at short notice during the contract; Resources to perform a managed handover of all project materials to the Home Office before the end of the contract. Early Market Engagement Work Already Done Existing Team UK Football Policing Unit’s (UKFPU) Minerva and Football Banning Order Authority’s (FBOA) Current Phase Not started Work Location Work location will be home initially, but should expect to transition to at least occasional attendance at a HO location (Croydon) as the project progresses. Working Arrangments Working from home initially and attending Home Office locations as required. All expenses incurred for travel and subsistence outside the M25 will be chargeable in line with the Home Office Travel and Subsistence policy. Security Clearance Home Office Security Check (SC) clearance or SC from another government department, granted in the last 6 months or been used on a Government project in the last 12 months. Valid SC is mandatory. Additionally they must have or be able to successfully pass Non-Police Personnel Vetting level 3 (NPPV3) Additional T&Cs Standard DOS 4 terms and conditions apply, however any IP generated as a result of projects commissioned by the authority, shall vest with the authority. Skills & Experience Nice to Haves Replacement of their systems and to mobilise initial resources from November 2020 Delivery Partner to potentially provide additional resources at short notice during the contract Resources to perform a managed handover of all project materials to the Home Office before the end of the contract Resources not to divulge any information on FBU, FBOA or any other Home Office system Destruction of all FPU, FBOA and Home Office related material held by the supplier once the contract is finished. No. of Suppliers to Evaluate 4 Proposal Criteria How technical solution is provided Description of approach and methodology Description how the approach or solution meets user needs Description of how the approach or solution meets your organisation’s policy or goal State how they’ve identified risks and dependencies and offered approaches to manage them Description of approach to achieving value for money Cultural Fit Criteria Work as a team with our organisation and other suppliers Share knowledge and experience with other team members Can work with clients with low technical expertise Take responsibility for their work Be transparent and collaborative when making decisions Payment Approach Capped time and materials Assessment Method Evaluation Weighting Technical competence 50% Cultural fit 5% Price 45% Questions from Suppliers No questions have been answered yet Budget range up to £2m over the term of the contract.