Software package and information systems

Tender description

The University seeks notes of interest from the market regarding a potential procurement exercise for the acquisition of a unified timetabling and resource booking platform/system. High level requirements are detailed below: • essential: — self-service portals for end users and admin users where bookings can be made, amended and cancelled; — ability to set booking rules dependent on resource in combination with other criteria; — granular permissions and roles for end users, admin users and resources; — ability to support the booking of online resources and spaces; — APIs to allow booking data to be exposed and used on other University corporate platforms, such as our Mobile App and our MIS; — integrations with internal systems such as student records and the space planning database using API technology; — integrations with S+ (the third party timetabling system used by the University); — ability to authenticate using industry standard protocols (preferably multi-factor authentication) for internal and external customers; — flexible, customisable management reporting tools; — brandable, mobile responsive booking portals; — robust cyber security arrangements, for example, multi-factor authentication, availability of security logs and relevant security certifications; — adherence to GDPR, PECR and the Accessibility Regulations; — proven experience of deploying in a similar environment. • desirable: — invoice generation and payment mechanisms; — payment integrations with Agresso and WPM Payment Platform.