OMS Sharepoint Migration Beta

Tender description

Why the Work is Being Done The Operational management System (OmS) enables the Coastguard operational teams to carry out their duties in a consistent manner. It is designed to be both dynamic and interactive and is continuously monitored and managed by the Information Management Team within HMCG so that it is always the single authoritative source for Coastguard policy, guidance and information. This enables HMCG to fulfil its responsibilities towards our staff who will use the new provision, aligns the work with the strategic direction of the MCA business plan and to other local/mandatory/statutory requirements. Problem to Be Solved Transform the existing Operational Management System intranet to improve the user experience including, enhanced intelligent search functionality, improving the MI so improvements and efficiencies can be identified by the content managers, group permission functionality to ensure multiple author levels and incorporating GDS accessibility guidance into the look and feel of the site. Who Are the Users As a Operations team member (maritime and ARCC) I need to access information necessary to my role in an efficient and easy to follow manner so that I can do my job without stress or confusion As a Operations team member (maritime and ARCC) I need to be able to acknowledge important information to my role so that I am fully up to date and compliant As a content manager I need to be able to track and monitor information so that I can keep all information relevant and up to date for the users As a content Manager I need to be able to track user acknowledgements so that they are up to date with important information and remain compliant Early Market Engagement The project has completed the Alpha stage and the prototype has been reviewed and agreed by content managers and an operations team representative Work Already Done Proof of concept has been developed as part of the Alpha stage and will be used for reference throughout the Beta Stage Existing Team The Project Team includes MCA staff: Senior Delivery Manager Business Analyst User Researcher Technical Architect Operational Standards - Content Manager Maritime Operations Representative ARCC Operations representative To support with 1.Front-end development work of the modern Sharepoint site and provide support and guidance to the project team. 2. Implement workflows, content management toolkits and MI to optimise the governance and performance of the new site Current Phase Beta Work Location No specific region, eg they can work remotely Working Arrangments The individual should be available to work with the project team for 6 months within office hours (09:00 - 17:30). The individual should be able to access the MCA Office 365 site to support the project team Development of the Sharepoint site should be completed no later than 31 March 2021 Security Clearance Additional T&Cs Skills & Experience Detail how you delivered intranet solutions in agile team as a digital agency Detail how you plan and manage the design, build and migration of data/information Demonstrate a proven track record of advising, planning, designing and building intranets of a similar nature, using agile methodology, to time and budget Demonstrate experience successfully delivering user-friendly, responsive and mobile device compatible websites and intranets Nice to Haves Evidence a good understanding of best practice information management to assist in the development of structured data Demonstrate experience of GDS guidelines and principles Demonstrate experience working in Agile environment using SCRUM or other Agile frameworks Demonstrate previous experience working with Public Sector clients Demonstrate knowledge across the digital design sector applying research in new design technologies to the benefit of the team and service No. of Suppliers to Evaluate 3 Proposal Criteria Technical solution Approach and methodology How the approach or solution meets user needs How the approach or solution meets your organisation's policy or goal Estimated timeframes for the work How they've identified risks and dependencies and offered approaches to manage them Team structure Value for money Cultural Fit Criteria Work transparently and collaboratively in a no-blame culture, encouraging all to fail fast and learn from mistakes Demonstrate experience of supporting and coaching other team members Strong team working experience with the ability to think and problem solve independently Engaging with team to create an environment for knowledge sharing Evidence their confidence to challenge the status quo Evidence of taking responsibility for their Work Payment Approach Fixed price Assessment Method Case study Work history Evaluation Weighting Technical competence 60% Cultural fit 20% Price 20% Questions from Suppliers No questions have been answered yet Budget range up to £85,000 excluding vat