School cleaning services

Tender description

The successful supplier will be required to provide cleaning services at Stamford Green Primary School. Stamford Green Primary School in Epsom, Surrey is a nursery and Primary School with 640 students and 90 staff, who benefit from fully refurbished classrooms in the older ‘East Wing’ and a ‘West Wing’ which opened in September 2015 providing an excellent learning environment for pupils. The school is growing from 2 to 3 forms of entry and the expansion will be complete by September 2021 when the school will be full with 630 pupils in the main school plus approximately 40 in nursery. For 2 years in 2021/22 and 2022/23 there will be an additional 30 pupils in the main school as a bulge class works its way through years 5 and 6. The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the school facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at the school. The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from July 2020 until June 2023 with an option to extend for a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Current cleaning arrangements: • at present there are 2 cleaning staff employed at this school where the structure is: • 1 working cleaning supervisor, • 1 additional cleaning operative, • a member of school site staff is responsible for ad hoc cleaning during the day (this will continue), • the current incumbent contractor is Rochelles Cleaning and Caretaking Ltd, • there are no incumbent members of cleaning staff who are members of the LGPS, • the annual value of the current contract at this school is GBP 28 284.