HMCTS DACS Central Architecture

Tender description

Why the Work is Being Done The objective of the team is to drive the design, alignment and assurance of coherent and consistent cloud-based digital services while the permanent civil servant team is recruited and stabilised. The team will work within the central digital architecture team within HMCTS Digital and Technology. Problem to Be Solved Provide HMCTS Digital and Technology function with a multi-disciplined team of architecture specialists to: a) work on central architecture initiatives (i.e. reference data) b) assure programme deliveries against architecture standards c) contribute to architecture governance d) ensure strategic alignment e) drive reuse across the organisation and partners f) drive innovation (i.e. machine learning) The future team will be made up of the following roles: 1) Lead Data Architect (x1) 2) Data Architect (data migration) (x1) 3) Data Architect (reference data) (x1) 4) Technical Assurance Architect (x1) 5) Strategy and Innovation Lead (x1) Who Are the Users The customers of the central architecture function, include: 1) HMCTS Digital and Technology leadership – Technology strategy 2) HMCTS Strategy and Change – Technical assurance and strategy alignment 3) HMCTS Reform Programme – Technology strategy and assurance 4) HMCTS Customer Directorate – Technology partner 5) Crown Prosecution Service – Technology assurance 6) Other Partners – Technology assurance Early Market Engagement None Work Already Done The central digital architecture team is established and has been running for 3 years. We are embedded into all initiatives across the organisation and the governance framework is operating. The next phase of work is to continue this work whilst enabling continuous improvement. Existing Team The existing team is made up of: 1) Lead Data Architect (x1) 2) Data Architect (data migration) (x1) 3) Data Architect (reference data) (x1) 4) Technical Assurance Architect (x1) It is expected that the successful provider will enable an effective, collaborative, and high performing architecture service using best practice principles to create the appropriate environment that will enable efficient, secure, and strategic delivery into live service. Current Phase Not applicable Work Location Primarily 102 Petty France, London (although some visits to other locations may be required) Working Arrangments The Service is being delivered against the GDS Service Manual. SoW/Work-Orders will be issued to define the development outcomes of each phase and typically span 3-6 months. The supplier team will be required to work onsite at the base location 1 day a week out of a working (5) day week. For any works performed at a non-Base location and outside London (outside of the M25), all reasonable travel and expenses costs shall be met in accordance with the rates set out in the MoJ travel and subsistence policy. All expenses will require prior approval from HMCTS. Security Clearance All supplier resources must Baseline Personnel Security Check (BPSS) clearance which must be dated within three months of the start date. See https://www.gov.uk/government/publications/government-baseline-personnel-security-standard for further guidance. Additional T&Cs The initial Statement-of-Work(SOW) will be Time & Materials but the Buyer reserves the right in the contract to use alternative payment mechanisms such as Fixed-Price or Capped-T&M for future SOWs. Suppliers shall provide transparency to the Buyer on the rates paid to resources & any third-parties in the supply-chain on request. Expenses shall be submitted in line with the MOJ Standard T&S, policy and agreed in advance of expenditure. Supplier shall provide Liability-Insurance & Professional-Indemnity as detailed in the contract. Skills & Experience Have demonstrable experience of supplying a technical architecture team to an organisation during a largescale transformation to design and manage an innovation service. Have demonstrable experience of providing technical architects to assure both designs and built solutions against standards and principles. Have demonstrable experience of providing technical architects with experience in data architecture (reference data, data migration, data archiving). Have demonstrable experience of providing resources to manage the strategic alignment between a business TOM and a technical strategy. Have demonstrable experience of providing a technical architecture service in a multi-vendor landscape working closely with largescale delivery teams, including other architecture teams, business analysts, and business architects. Have demonstrable experience of supplying a leading, guiding and influencing technical architecture service capable of taking ownership and decision making. Have demonstrable experience of supplying a technical architecture service able to develop various architectures and enforce best practice design processes; models; associated policies, practices and roadmaps consistent with best practice. Have demonstrable experience of supplying a technical architecture service with experience of development technologies, i.e. NodeJS, Angular, Java. Have demonstrable experience of provision of a technical architecture service working on a public cloud, especially Azure. Have demonstrable experience of providing technical architects with a strong security understanding and secure Government environments. Nice to Haves Have demonstrable experience of providing technical architects familiar with managing and leading programme governance. Have demonstrable experience of supply a technical architecture service to the Public sector No. of Suppliers to Evaluate 3 Proposal Criteria Explain your overall Technical Architecture Approach and Delivery Methodology(10%) Describe how will you ensure that HMCTS is supplied with high quality and appropriately skilled technical architects, whilst minimising HMCTS's effort in screening the proposed team members(5%). Explain how you plan to retain key resources for the duration of the contract and how you can commit to meet HMCTS's continuous need for a technical architecture service(5%). Provide named individuals and CV’s to meet the initial requirements(10%). Describe your approach to adding, replacing and rotating new team members without reducing the team’s velocity(3%) Describe how you intend to articulate deliverables, measure and manage quality and speed of technical architecture team and individuals to ensure continuous improvement(3%). Give examples of KPIs and SLAs that you would be prepared to commit to for this contract, including ability to provide high calibre substitutes/replacements and what duration that would take(3%). Explain the value Proposition; including sustaining pricing within changing market conditions, how the proposal will ensure value for money and generate savings(4%). Describe how you keep the team connected to the rest of the organisation in the instances/durations when the department is working remotely, from home, or from a regional office(3%). Give examples of where you have upskilled staff in key consulting and architecture skills and describe how you will do the same for HMCTS staff(4%) Explain how you’ll implement SOW001 & manage the transition-period to ensure you capture relevant knowledge, onboard resources&maintain velocity to deliver outputs within timescales detailed in the SOW & cite_any_risks_and_mitigate_them(5%) Provide three referenceable client-focussed case studies where your company have provided the desired service capability; please identify the proposed team member(s) that were part of the team(5%) Cultural Fit Criteria Describe your approach for working with multi-vendor teams across multiple projects/locations including how you will maximise value by co-locating with other disciplines during the initial launch set up, mobilisation/transition period(2%) Please explain how you will ensure collaboration at all levels of the project and programme delivery between users, team members, and management(2%) Please explain how you would maintain a no-blame culture(1%). Payment Approach Time and materials Assessment Method Case study Work history Reference Presentation Evaluation Weighting Technical competence 60% Cultural fit 5% Price 35% Questions from Suppliers No questions have been answered yet Budget range the target day rate range for lead data architect is between £850 - £1100 per day, and for all other roles £750 - £900. pricing will be evaluated out of 35% and pricing submission documents will be issued to suppliers who pass round 1. suppliers will be evaluated as per dos criteria. the initial statement-of-work is available upon request. it is recommended that interested parties request this document. presentations will form part of round 2.