School cleaning services

Tender description

The successful supplier will be required to provide cleaning services for Oakwood Park Grammar School. Oakwood Park Grammar School is a Grammar School in Maidstone, Kent, which was founded in 1918. In 2011 the School became an Academy and serves students from years 7-11 plus co-educational sixth form. The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the school facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide a school that is fit for purpose and that the supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for 3 years in duration from 1 August 2020 to 31 July 2023 with the option to extend for a maximum of a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Current cleaning arrangement Below is the current structure used by Birkin Cleaning Services at Oakwood Park Grammar School: • 1 working supervisor — AM and PM; • 6 cleaners — AM; • 5 cleaners — PM. Please be advised that: • please be advised that there are no current cleaning staff in the Local Government Pension Scheme (LGPS); • please be advised that the client has a minimum requirement for a supplier’s employers liability/public liability and professional indemnity insurance of GBP 5 million; • the minimum annual turnover that your organisation must have achieved to be considered for this opportunity is GBP 1 million; • the annual value of the current contract is GBP 79 500 (the total cost per annum at present); therefore, the value of this contract is GBP 397 500 (total annual costs from last year as above x 5 as this contract is for a maximum of 5 years).