License management software development services

Tender description

This Voluntary ex-ante transparency (VEAT) notice acknowledges that Trinity College Dublin proposes to renew a contract with Diligent Boardbooks. This will ensure continuation of support and maintenance services for the Boardpad application sourced in 2014 via RFT 84286. The software tool is specifically designed for recording minutes of board meetings via Apple devices, specifcally iPads. The current solution has been developed incrementally since 2014 and has been optimised for Trinity College Dublin. This Voluntary ex-ante transparency (VEAT) notice acknowledges that Trinity College Dublin proposes to renew a contract with Diligent Boardbooks. This will ensure continuation of support and maintenance services for the Boardpad application sourced in 2014 via RFT 84286. Since 2014, Trinity College Dublin has developed internal processes around Boardpad and rolled out the state of the art minute taking tool to ensure accurate and seamless recording and distribution of minutes to the board members and associated administrative staff. Hardware has been acquired, IT systems have been configured and personnel have been trained over the past 5 years. This represents a significant financial investment and competence has been developed in using this product. Consequently, service standards have improved and resourcing levels optimised in line with efficiencies achieved. The organisational and administrative burden of change would imply staff reallocation and likely recruitment i.e. creating a new team to plan for and implement a new product, resulting in additional costs at a time when opportunities for further savings are being explored arising from the Covid-19 pandemic. On that basis, there is no financially or administratively reasonable or viable alternative or substitute systems or products, other than the existing installed Boardpad product, that can meet Trinity College Dublin’s needs during the period of the proposed contract.