Event services

Tender description

The authority proposes to engage in a competitive process to appoint a contractor for the provision of public events and project management services in respect of a number of royal and state ceremonial events in London and Windsor, that are of national and international significance. The programme of events include but are not limited to: • National Service of Remembrance at the Cenotaph (Remembrance Sunday); • state visits to the UK by foreign heads of state, • flag flying for numerous events i.e. Trooping the Colour and Commonwealth Day, • a number of other major royal events, • other memorial occasions on an adhoc basis. Please be advised that the estimated value of this contract is estimated to be GBP 40 million - GBP 68 million which comprises a programme of planned events worth between GBP 1 million - GBP 2 million per annum and other unscheduled major events. DCMS is seeking a supplier that will provide a full turnkey event and project management service. The services that are required include but are not limited to the following: • event planning, coordination and management, • planning of works and delivery, • project management, • logistics management, • event digital services – large screens for media broadcasting, • supply chain management (sourcing, and managing suppliers/sub-contractor, negotiating costs, delivery arrangement, payment collection and processing), • financial management and reporting, • reinstatement works, • storage of temporary structures and event items, • provision and installation of public address system, • provision and deployment of portable radios, • provision and management of public toilets, • provision of stewards and support staff, • provision of flags and flagpoles, • provision of temporary media structures and enclosures, • installation of event items and other temporary structures.