Promotional services

Tender description

Reading Borough Council is seeking a commercial bicycle hire operator to run a cycle hire scheme prominently in Reading Borough, but also other key destinations in the travel to work area, including those in Wokingham and West Berkshire. The operator will have the option of supplying and installing the necessary on-street cycle hire infrastructure for a docked or undocked scheme or utilising existing cycle hire infrastructure, including bikes, docking stations and terminals. The operator will have the option of advertising on cycle hire infrastructure, including bikes and terminals, subject to planning consent. The purpose of this prior information notice (P.I.N.) is to give potential tenderers advance notice that Reading Borough Council is considering undertaking a tendering exercise to let a contract for the provision, operation and maintenance of a Bicycle Hire Scheme. Our main objectives for bicycle hire in Reading are: • to increase the number of people who cycle regularly according to targets set out in the emerging LTP; • to increase the mode share of people cycling in Reading; • to complement the existing public transport network and offer affordable alternatives to private car use; • to support people in making the switch from private car to cycling; • to promote the benefits of cycling, including health and wellbeing, decongestion, air quality, reliable journey times and inclusivity; • to complement long-term aspirations for cycle infrastructure improvements set out in emerging local cycling and walking infrastructure plan; • to encourage cycling to/from key destinations, including employment and education centres, transport interchanges and other local facilities. It is anticipated that the tender requirements will be for a suitable provider to enter into a contract to supply, operate and maintain a commercial bicycle hire scheme in Reading without any ongoing revenue support from the Council. The provider will have the flexibility to submit a proposal for a docked or undocked cycle hire scheme and to determine the size and geographical spread of the scheme. The provider will have the flexibility to use fully or partly current existing infrastructure of 29 docking stations and 200 bicycles or to provide his own bicycles or docking stations. We are seeking to see in the proposal whether the provider will use our or their infrastructure. The tender may wish to investigate the feasibility of locating docked or undocked bikes at key destinations within the administrative boundaries of West Berkshire and Wokingham Borough Councils with support from those authorities and other public and private sector organisations within those areas. The Council will look to support the cycle hire scheme with in-kind resources, such as officer time to ensure the scheme is a success. Further to this, the Council will seek to submit funding proposals, in partnership with the cycle hire provider, when funding opportunities arise. Such proposals will aim to deliver the cycling and walking improvements set out in our local cycling and walking infrastructure plan, including new cycle routes, infrastructure improvements and supporting initiatives to encourage more people to consider cycling for local journeys and to help overcome other barriers to cycling. The purpose of prior information notice (PIN) is to notify interested parties of Reading’s intention to invite tenders from potential operators. Participation or non-participation in any previous or ongoing informal dialogue will confer no advantage or disadvantage should Reading Borough Council commence a formal procurement process. If you are interested in taking part in this Market Engagement please go to RBC’s eTendering website: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current Select the ‘Reading Bicycle Hire Scheme — Market Engagement’ project, reference number ‘RBC 00000777’. Then complete and submit the attached questionnaire ‘Reading Bicycle Hire Scheme Market Engagement Questionnaire v1’ by the submission deadline on the system.