Transforming Infrastructure Performance (TIP) roadmap visualisation

Tender description

Why the Work is Being Done The Infrastructure and Projects Authority (IPA) requires targeted support to produce a visualisation to communicate and provide clarity to stakeholders on how the government’s TIP programme will be implemented. Published in 2017, the TIP document described aspirations for the future of infrastructure delivery in 10 years’ time, and changes aligned to four themes. Delivering the aspirations TIP describes will require actions and interventions from multiple government, industry and academic stakeholders. The IPA has a key role in the centre to reflect a shared vision for the future and draw together, coordinate and align the actions to enable that shared vision. The need for a roadmap is recognised by key players across government and industry, would provide the means to communicate clearly to a wider audience and address the need for greater communication and collaboration. The output of this work will be a visualisation (a “roadmap”) which will establish a visual framework against which the interventions necessary to deliver TIP can be plotted, showing progress over time. The visualisation will be published in a number of formats and mediums, including an updated Government Construction strategy, and needs to be prepared alongside wider industry conversations concerning recovery from the COVID-19 pandemic. Problem to Be Solved The infrastructure and construction landscape is complex and fragmented, with a historic resistance to systemic change well documented over time in multiple and notable industry publications. As a result, there are many government departments, industry bodies and areas of academia whose work and focus is aimed at improving the typical outcomes from infrastructure delivery. However, these different workstreams are not currently brought together in a clear and comprehensible manner and aligned to a common depiction of the idealised future state. The creation of the TIP roadmap will address this problem. Who Are the Users As a government department, industry body or professional involved in the infrastructure/construction market I need to understand the shared vision for the future 10 years from now and the planned actions to achieve this vision. This is important so that all the stakeholders in this transformational process understand where they fit and help align industry on common goals and workstreams. As one of the identified stakeholders, I need to understand, identify and feel committed to the roadmap so that we are more likely to succeed as I have been consulted with during this process and my views accounted for. The roadmap would be prepared in a consultative manner with stakeholders and in consideration of wider industry recovery plans and will address the following outcomes: Outcome 1: A shared 10 year vision for the built environment and for the sequence of activities required to achieve that vision, represented in visualisations over 1 - 3 - 5 - 7 - 10 year planning horizons. Outcome 2: Shared meaning and a vision that is relatable to relevant stakeholders. Outcome 3: Consensus and commitment to achieving the vision set out in the visualisations, developed through a process of consultation and engagement with relevant stakeholders. Early Market Engagement A preparatory phase of works has been undertaken with the consultant Visual Meaning to build understanding of the intended requirements. A small round of stakeholder consultation was undertaken with circa 5 representatives from industry as part of this exercise. This work has produced a draft output which is available for information as part of this procurement, termed the 'Phase 1 Output'. Work Already Done The Supplier will be required to progress from an initial piece of work completed by the consultant Visual Meaning in March 2020, referred to as the ‘Phase 1 Output’. Completing the Phase 1 Output involved a small round of consultation with circa 5 stakeholders from the representatives of relevant industry bodies. The Phase 1 Output was a) shared understanding across a small group of stakeholders as a result of consultation and engagement, and b) a graphic, which shows a draft representation of an idealised future state for infrastructure 10 years from now. Existing Team The Supplier will be working with the IPA and in particular the Project Futures Team, with c. three individuals as the main points of engagement. Delivering the prescribed outcomes/outputs will require the Supplier to engage with multiple industry bodies and stakeholders, with a series of workshop style engagements to be arranged and facilitated by the Supplier. The Supplier is NOT working with any other suppliers in the course of delivering this work. Current Phase Not applicable Work Location Predominantly London, although given COVID-19 it is envisaged that most of the work will be done remotely and virtually. Working Arrangments Virtually 5 days a week, with the occasional need to travel to an office location if COVID-19 measures allow. There is no provision for expenses. It is envisaged that the IPA Project Futures Team will work closely with the Supplier to establish a common understanding of the problem and requirements through a series of virtual calls and meetings. The Supplier will then arrange, host and facilitate a minimum of 12 workshops with industry stakeholders to build content and consensus for the roadmap. The Supplier will iteratively update the roadmap in consultation with the IPA to reflect the engagement. Security Clearance The work is not subject to a security classification and clearance is therefore not needed. Additional T&Cs Skills & Experience Track record in producing visualisations relating to transformation initiatives presenting content captured as a result of engagement with individuals associated with the transformation. 4% Track record in producing published visualisations relating to the infrastructure and construction sector within the last 4 years. 4% Track record in facilitating workshops with senior industry representatives, including senior infrastructure and construction sector representatives, within the last 4 years. 4% Track record in using and manipulating software to visually portray complex and evolving concepts. 4% A track record in responding dynamically to revise visualisations in real time whilst in workshop settings with stakeholders in response to feedback from those stakeholders. 4% Nice to Haves Pre-prepared graphical content relevant to the construction and infrastructure sector that can be rapidly incorporated into visualisations. 2% A track record in engagement and developing visualisations relating to construction/infrastructure systems engineering frameworks. 2% A track record in engagement and developing visualisations relating to the construction/infrastructure built environment lifecycle. 1% No. of Suppliers to Evaluate 3 Proposal Criteria Technical Solution - making reference to the essential and nice to have criteria. 10% Approach and methodology - describe the engagement process, including 15 to 20 workshops, and capture of activities and their sequencing. 10% How the approach or solution meets your organisation’s policy or goal. 10% Estimated time frames for the work 5% How they’ve identified risks and dependencies and offered approaches to manage them. 5% Team structure. 5% Cultural Fit Criteria Work as a team with our organisation and other suppliers. 2% Be transparent and collaborative when making decisions. 2% Have a no-blame culture and encourage people to learn from their mistakes. 2% Take responsibility for their work. 2% Share knowledge and experience with other team members. 2% Payment Approach Fixed price Assessment Method Case study Work history Evaluation Weighting Technical competence 70% Cultural fit 10% Price 20% Questions from Suppliers No questions have been answered yet Budget range £40k - £55k (max).