Building and facilities management services

Tender description

The Academy is made up of two buildings, one comprising three floors (including ground) and one comprising four floors (including ground). Both buildings operate identically with regards to the school make-up. The two buildings are on different sites. The Academy requires a comprehensive and complete M&E contract to be in place from 1 October 2020, covering a three year term initially and invites suitably experience companies to tender for the provision of M&E services to the organisation. The Academy recognises the benefits of outsourcing elements of their M&E services enabling them to remain focused on their core business of providing a high-quality education for their students. The Academy is looking to appoint a pro-active company who can work with them to ensure they get best value for money whilst remaining 100 % compliant. In general, the Academy will require the following services to be maintained and supported. Site specifics will be specified by site in the invitation to tender. — a single point of contact (Helpdesk); — proven PPM/reactive callout documentation system; — management and reporting of all the services being provided by the contractor; — regular site/contract meetings (a minimum number will be defined within the ITT); — provide a planned preventative maintenance (PPM) and a reactive callout service across all the services contained within the contract. These services may include (but are not limited to): — heating ventilation and air conditioning (HVAC), etc; — Hot Water systems including Calorifiers and Point of Use Water Heaters; — natural ventilation systems; — closed loop water treatment and monitoring; — water hygiene monitoring including annual chlorination (if required) of tanks and ‘down’ services; — trace heating and heat maintenance tape; — building management systems (BMS); — solar PV installations; — thermal imaging of electrical panels and distribution boards; — fire alarm systems (this may also include Redcare systems); — fire fighting systems including mist systems and dry risers; — smoke extract/ventilation systems; — roller shutters/fire curtains linked to the fire system; — intruder alarms (this may also include Redcare systems); — refuge point and induction loop systems; — access control systems; — lightning protection systems; — ‘Mansafe’ systems; — closed circuit television (CCTV) systems. The contractor will be responsible for ensuring compliance of the equipment/systems for which they are responsible and issuing the associated documentation to the Academy. All Staff must be suitably qualified for the work that they are employed to do. Copies of their qualifications will be requested and held on file. The successful contractor will ensure all Staff and Specialist Sub-Contractors hold a current DBS Certificate.