RM1043/CCT906 - Deployed Platform Services Legacy Contracts Transition Service

Tender description

Why the Work is Being Done Under New Style of Information Technology (Deployed) (NSoIT(D)) the Deployed Platform Services Legacy Contracts is Exiting and Transitioning from DII to a new contracted service. Current work is commencing regarding exit and as part of this there will be a requirement for engagement which covers the transition implementation phase. In order to ensure that this phase is completed efficiently and accurately planning regarding transition will be needed. Under Transition a requirement is needed to generate a detailed transition plan and strategy along with ensuring the new service delivery partner(s) are sufficiently mature to deliver an effective operational service for deployed land and maritime . Problem to Be Solved NSoIT(D) Transition needs to ensure the efficient commencement of an incoming contract with new supplier(s) and the orderly winding up of the previous contract and exit of outgoing supplier(s). The problem to be solved is how to ensure a smooth transition and continuation of essential contracted services. Minimise risk of any misinterpretation/miscommunication. Minimise impact on end users, stakeholders by establishing a communication strategy. Establish relationships, systems and procedures to be used for ongoing management of the contract. Develop a transition plan outlining tasks, timeframes for before, during and after transition. Establishing a Transition strategy to include an Implementation plan. Who Are the Users The users are within Ministry of Defence, Defence Digital, Deployed Platform Services, New Style of Information Technology (Deployed). Their needs are that the current services under the present incumbent existing services are continued to the new service partner(s). Continuity needs to be ensured and risks identified on any enduring services that are to be incorporated in transitioning from one service to another. Early Market Engagement Work Already Done The start of the schedule activities for Milestones has commenced but is not mature at present. There will need to be accurate planning of key schedule requirements although the majority of these will have been identified by the Exit activities already commencing and will be more mature in due course will need to be incorporated also into a plan on a page for senior management. The present project manager has also identified the areas/activities that need to be incorporated into the planning/schedule activities but also will need to be investigated further Existing Team 1 x Lead Transition Project Manager 1 x Project Transition Manager Current Phase Discovery Work Location MOD Corsham, Wiltshire Working Arrangments The working arrangements required at MOD Corsham is that the individual/team would be required to work for and alongside the Lead Transition Project Manager & Project Transition Manager. However, some work will require independent interaction. Expenses to be agreed with Lean Transition PM and not exceed Business Travel limits within MOD rules. T&S LOL £15,000 ex vat. Security Clearance Valid SC Clearance is required for the duration of the contract. The Authority WILL NOT sponsor SC Clearance, it must be in place and remain valid for the duration of the contract. Additional T&Cs IR35 Does not apply A Security Aspects Letter (SAL) will apply Skills & Experience Evidence by two examples of Transition skills within the last 5 years. 20% Evidence by two examples of Contract/Project Management skills. 15% Evidence by two examples of Planning and Schedule skills. 15% Evidence by two examples MOD Maritime, Land and Legacy skills experience. 15% Evidence by two examples of Risk,Assumptions,Issue,Dependency and Opportunities skills . 10% Nice to Haves Illustrate requirements capture and implementation skills. 5% Illustrate skills in engaging with stakeholders to understand requirements and identify potential data sources. 5% Illustrate problem solving skills. 5% Illustrate communication skills. 5% Illustrate data mapping skills. 5% No. of Suppliers to Evaluate 3 Proposal Criteria The proposed technical solution. 15% The proposed approach & methodology. 15% How the approach or solution meets the business goal. 15% How the approach or solution meets user needs. 15% Estimated timeframes for the work. 15% How you identified risks & dependencies & offered approaches to manage them. 10% Team structure. 5% Value for money. 10% Cultural Fit Criteria Work as a team with our organisation and other suppliers. 20% Be transparent and collaborative when making decisions. 20% Have a no-blame culture and encourage people to learn from their mistakes. 20% Take responsibility for their work. 20% Share knowledge and experience with other team members. 20% Payment Approach Capped time and materials Assessment Method Case study Work history Evaluation Weighting Technical competence 70% Cultural fit 10% Price 20% Questions from Suppliers No questions have been answered yet Budget range £389,241 (ex vat) t&s £15,000.00 (ex vat) (limit of liability (lol))