Project Online implementation and configuration

Tender description

Why the Work is Being Done SRUC is currently delivering a comprehensive, bold and ambitious programme of transformational change. ‘Shaping our Future’ sets out our vision for a unique 21st Century Rural Enterprise University at the heart of the economy. To support this there is a need to improve the oversight and unify project processes of the overall Transformation Portfolio. Problem to Be Solved Project documentation stored in multiple locations, file structures and lack of real-time information and reporting. Who Are the Users As a PMO, I need to manage and control all information in a single, easy to use and accessible system to aid with reporting and communication of P3 progress. So that I am able to accurately share and maintain a single source of information for the portfolio of transformation projects. As a Project Manager, I need to monitor and record day to day project/programme information and share with both external and internal stakeholders, having access to tools and information so that I can easily and effectively manage resources and information (Scope, Schedule, Finance, Risk, Quality and Resources) As an Executive, I need to monitor project, programme and portfolio performance and to support long term planning of P3. As Project Sponsor, I need to monitor project/programme performance by having access to relevant information when points for decision are escalated and require to be presented in a easily interpreted visual format. As Programme Manager, I need to monitor and record day to day project and programme information and share with both external and internal stakeholders, having access to tools and information so that I can easily and effectively manage resources and information. Early Market Engagement Have had high level presentations, but further exploration needed. Work Already Done Early scoping of project online and user requirements Existing Team Programme Management officers x2, Programme Manager, Project Managers x2, Internal Information and Digital Services team (Project Online licensing and integration with our system), Other project managers, Project Sponsors Current Phase Discovery Work Location Peter Wilson Building, Kings Building, W Mains Rd, Edinburgh, EH93JG Working Arrangments Virtual/ face to face workshops for various user groups, onsite training and system configuration as required. Security Clearance Nil Additional T&Cs Standard Skills & Experience Demonstrate knowledge and experience of the ability to configure Project Online Demonstrate recent experience of providing knowledge transfer, training and support to other teams as required Demonstrate knowledge and experience of the development of reporting functionality and ability to service evolving reporting requirements using Project Online and other tools like excel/PowerBI Nice to Haves No. of Suppliers to Evaluate 15 Proposal Criteria Technical solution Approach and methodology How the approach or solution meets user needs How the approach or solution meets your organisation’s policy or goal Estimated timeframes for the work How they’ve identified risks and dependencies and offered approaches to manage them Team structure Value for money Cultural Fit Criteria Work as a team with our organisation and other suppliers Be transparent and collaborative when making decisions Have a no-blame culture and encourage people to learn from their mistakes Take responsibility for their work Share knowledge and experience with other team members Challenge the status quo Be comfortable standing up for their discipline Can work with clients with low technical expertise Payment Approach Fixed price Assessment Method Work history Evaluation Weighting Technical competence 75% Cultural fit 5% Price 20% Questions from Suppliers No questions have been answered yet Budget range £70,000 (ex. vat) including ongoing support.