Senior information officer

Tender description

Summary of the work In order to review and update Ofsted's information retention policy and schedule we require a specialist to review the current position and identify and address any gaps. Specialist role Business analyst Expected Contract Length 31/03/20 Latest start date Monday 6 January 2020 Who Speclialist Work With Internal information management, IT teams and a range of business representatives. What Specialists Work On The specialist will: Match information assets to current retention schedule Identify any gaps in the schedule and areas where retention length may require challenge. Identify which teams and systems are already carrying out record disposition. Identify differences between record retention length stipulated in the retention schedule and retention by teams. Liaise with business areas to identify user needs for record retention of assets not featured on the retention schedule. Update retention policy and retention schedule documents. Skills & Experience • Relevant qualifications to the field of knowledge and information management. • 3 years experience in managing records/information environment. • 3 years experience working as a document retention specialist. • Knowledge and experience of working with GDPR requirements. • Experience of liaising and communicating with stakeholders at all levels. Nice to Haves • Experience of working with the public sector. • Experience of writing clear guidance and policy documents. Work Location Specialist can work remotely, or from any Ofsted offices in London, Bristol and Manchester. Working Arrangments 2-3 days on site. Specialists must pay expenses to and from their primary Ofsted location, other expenses will be agreed. No. of Specialists to Evaluate 3 Cultural Fit Criteria • Work as a team with our organisation and other suppliers. • Share knowledge and experience with other team members. • Ability to work with clients who have a low level of technical expertise. Assessment Method • Reference • Interview • Presentation Evaluation Weighting Technical competence 70% Cultural fit 10% Price 20% Questions from Suppliers 1. Can the Authority confirm if they are working with an incumbent supplier ? No. 2. What is the maximum day rate for this position? We do not want to influence supplier rates by publishing a budget. 3. What is the IR35 status for this role? We have evaluated this role as being outside of IR35. 4. Please confirm if this is working full time or 2-3 days a week as stated in the working arrangements sections. We would consider proposals with a variety of of solutions, however we would require some onsite presence. 5. Work setup: the specification states: "...specialist can work remotely, or from any Ofsted offices in London, Bristol and Manchester"but also states: "2-3 days on site"Does this mean the majority of the work will be off-site, but up to 3 days on-site will be required? We would consider proposals with a variety of of solutions, however we would require some onsite presence. 6. What is the anticipated number of days required to deliver this work? We would look to agree this with the successful supplier, but would anticipate approximately 60 days worth of work.