Printing and related services

Tender description

Torbay Council has embarked on a programme to review the way in which its printing requirements and bulk mail fulfilment is managed. The Council is seeking to achieve significant cost savings and increase operational efficiencies through this procurement process and wishes to explore the following outsourcing options to establish which one delivers the best value: Option A: a framework to deliver bulk mail fulfilment and/or printing requirements; or Option B: a contract to provide an automated document factory, hybrid mail and bulk mail fulfilment solution; or Option C: a framework to deliver printing requirements and a contract to provide an automated document factory, hybrid mail and bulk mail fulfilment solution; or Option D: a contract for a fully managed print service delivering printing requirements, providing an automated document factory, hybrid mail and bulk mail fulfilment solution and supplying all MFDs and related consumables. Torbay Council are exploring the option of establishing a framework of experienced service providers for bulk mail fulfilment and the provision of a wide range of mono and colour printed material for the Council. Details of the current printing service can be found in Appendix E – Current Functionality. Suppliers’ systems must be compatible with the Council’s existing technical infrastructure. Providers will not include the provision of a design capability as the Council will retain its in-house design facility. All printing instructions will need to be undertaken by the suppliers themselves using their own print machinery (excluding jobs where the Council provides written consent for sub-contracting). This sub-lot relates to bulk mail fulfilment and covers the following: formatted data is sent to a supplier who will print, enclose and send the document(s) to the intended recipient. For example: Council tax bills, benefit notifications, BACS remittances, invoices, purchase orders, summonses, NNDR bills, BID (Business Improvement District) invoices, adult social care billing, housing benefit statements. Torbay Council are exploring the option of establishing a framework of experienced service providers for bulk mail fulfilment and the provision of a wide range of mono and colour printed material for the Council. Details of the current printing service can be found in Appendix E – Current functionality. Suppliers’ systems must be compatible with the Council’s existing technical infrastructure. Providers will not include the provision of a design capability as the Council will retain its in-house design facility. All printing instructions will need to be undertaken by the suppliers themselves using their own print machinery (excluding jobs where the Council provides written consent for sub-contracting). This sub-lot relates to bulk and jobbing print services covering, for example: booklets, brochures, flyers, guides, folders, leaflets, letterheads, magazines, NCR pads, newsletters, postcards, posters, stationery, surveys, wallet folders, wire and comb bound books. Sizes up to A3. Torbay Council are exploring the option of establishing a framework of experienced service providers for bulk mail fulfilment and the provision of a wide range of mono and colour printed material for the Council. Details of the current printing service can be found in Appendix E – Current functionality. Suppliers’ systems must be compatible with the Council’s existing technical infrastructure. Providers will not include the provision of a design capability as the Council will retain its in-house design facility. All printing instructions will need to be undertaken by the suppliers themselves using their own print machinery (excluding jobs where the Council provides written consent for sub-contracting). This sub-lot relates to display printing services covering, for example: A2/A1/A0 posters, outdoor PVC banners, pop-up displays, roller banners, vinyl hoarding boards. Torbay Council are exploring the option of establishing a framework of experienced service providers for bulk mail fulfilment and the provision of a wide range of mono and colour printed material for the Council. Details of the current printing service can be found in Appendix E – Current functionality. Suppliers’ systems must be compatible with the Council’s existing technical infrastructure. Providers will not include the provision of a design capability as the Council will retain its in-house design facility. All printing instructions will need to be undertaken by the suppliers themselves using their own print machinery (excluding jobs where the Council provides written consent for sub-contracting). This sub-lot relates envelope printing services covering, for example: C5, C5+ C5- window and non-window envelopes printed either single sided or double sided. Torbay Council are exploring the option of establishing a framework of experienced service providers for bulk mail fulfilment and the provision of a wide range of mono and colour printed material for the Council. Details of the current printing service can be found in Appendix E – Current functionality. Suppliers’ systems must be compatible with the Council’s existing technical infrastructure. Providers will not include the provision of a design capability as the Council will retain its in-house design facility. All printing instructions will need to be undertaken by the suppliers themselves using their own print machinery (excluding jobs where the Council provides written consent for sub-contracting). This sub-lot relates electoral printing services covering, for example: ballot papers, corresponding number lists, electoral registers, household enquiry forms, invitations to register, personalised postal vote envelopes, poll cards. Torbay Council are exploring the option of establishing a framework of experienced service providers for bulk mail fulfilment and the provision of a wide range of mono and colour printed material for the Council. Details of the current printing service can be found in Appendix E – Current functionality. Suppliers’ systems must be compatible with the Council’s existing technical infrastructure. Providers will not include the provision of a design capability as the Council will retain its in-house design facility. All printing instructions will need to be undertaken by the suppliers themselves using their own print machinery (excluding jobs where the Council provides written consent for sub-contracting). This sub-lot relates to parking stationery printing services covering, for example: PCN rolls, PCN envelopes, paper parking permits, permit holders, scratch-card parking permits, time clocks (examples provided at Appendix Q – Example parking stationery). Torbay Council are exploring the option of establishing a framework of experienced service providers for bulk mail fulfilment and the provision of a wide range of mono and colour printed material for the Council. Details of the current printing service can be found in Appendix E – Current functionality. Suppliers’ systems must be compatible with the Council’s existing technical infrastructure. Providers will not include the provision of a design capability as the Council will retain its in-house design facility. All printing instructions will need to be undertaken by the suppliers themselves using their own print machinery (excluding jobs where the Council provides written consent for sub-contracting). This sub-lot relates to provision of pay and display parking tickets in line with he following requirements: dimensions: 101,6 mm x 57 mm; non-adhesive; perforation 24 mm from right-hand edge; black text and ticket number on front side, colour advertising printed on reverse side; supplied on a 300 m thermal roll rolled with front side facing out, reverse side facing in. Torbay Council are exploring the option of appointing a single service provider to provide an automated document factory, hybrid mail and bulk mail fulfilment solution. Details of the current printing service can be found in Appendix E – Current functionality. The provider’s systems must be compatible with the Council’s existing technical infrastructure. The solution will not include the provision of a design capability as the Council will retain its in-house design facility. All printing instructions will need to be undertaken by the suppliers themselves using their own print machinery (excluding jobs where the Council provides written consent for sub-contracting). Torbay Council are exploring the option of appointing a single partner provider to provide a fully managed print service comprising of, but not limited to, the following core printing services: — printing services, — automated document factory, hybrid mail and bulk mail fulfilment, and — multi-functional devices (MFDs). Details of the current printing service can be found in in Appendix E – Current functionality. The provider’s systems must be compatible with the Council’s existing technical infrastructure. The fully managed print service will not include the provision of an in-house mail service or a design capability as the Council will retain its in-house provision. The fully managed print service will not include the provision of copier paper for use in MFDs, however should the Council require the provider to source paper on their behalf, then the provider shall do so via compliant routes as instructed by the Council.