Firefighting, rescue and safety equipment

Tender description

YPO and ESPO are looking for providers to be appointed onto a framework agreement for the provision of fire safety equipment and associated products and services. The framework is designed to meet the needs of all public sector organisations which includes YPO/ESPO internal requirements. YPO is the lead public sector buying organisation (PSBO) for this framework agreement in collaboration with ESPO as a group of public sector buying organisations. Provider(s) are required to be able to deliver a range of products under the heading of fire safety equipment including but not limited to extinguishes, fire blankets, theft stopper, door guard, extinguisher stand, fire log safety book, fire book log wall holder, extinguisher protection box, fire marshall kit and fire bucket with lid. The provider shall provide 3 Services (Lot 2, Lot 3 and Lot 4) in respect of annual service and maintenance of portable fire equipment. Lot 2: the fully inclusive service shall be a set price that includes all elements of a service visit carried out by the provider including but not limited to: — service inspection and remedial works of each piece of equipment, — removal and disposal of condemned equipment, — supply and fit of all small parts, — supply and fit of all large parts, — commissioning of new equipment, — re-fixing of equipment to walls, if loose and including re-positioning, — discharge test and refill of water and foam extinguishers on site, — replacement of powder extinguishers due powder test, — replacement of carbon dioxide extinguishers due hydraulic pressure test, — replacement of condemned fire extinguishers, — replacement of condemned fire blankets, — replacement of missing or worn labels and transfers, faulty safety clips, caps and transfer seals. The provider shall provide 3 Services (Lot 2, Lot 3 and Lot 4) in respect of annual service and maintenance of portable fire equipment. Lot 3 is the semi-inclusive service and includes (but not limited to) the following in the one price: — service inspection and remedial works of each piece of equipment, — supply and fit of small parts, — Supply and fit of all large parts, — re-fixing of equipment to walls, if lose and including re-positioning. The provider shall provide 3 services (Lot 2, Lot 3 and Lot 4) in respect of annual service and maintenance of portable fire equipment. Lot 4: The basic service shall be separate charges for each individual element of a basic service visit carried out by the provider. Lot 5 covers the provision of a fire risk assessment which should cover as a minimum: — fire detection and warning system, — means of escape, — provision of fire-fighting equipment, — planning for an emergency and training, — maintenance and testing of fire safety equipment, — identifying the fire hazards, — identifying people at risk, — evaluating, removing or reducing the risks, — recording findings and preparing an emergency plan. Any training that needs to be provided should be given at this stage for an additional fee (not included in the risk assessment cost). — reviewing and updating the fire risk assessment regularly. Lot 6 covers basic fire awareness training which should include the following as a minimum: — what action to take on discovering a fire, — how to raise the alarm, — what to do upon hearing a fire alarm, — the procedures for guests, residents and visitors, including directing them to the fire assembly point, — how to open emergency exit doors, — the evacuation procedure to reach the fire assembly point, — the location of extinguishers and escape routes, — how to deal with disabled persons and the evacuation process, — the importance of keeping fire doors closed to prevent the spread of fire, heat and smoke, — the reason for not using lifts, except those specifically installed for use in a fire, — the safe use of and risks from storing or working with highly flammable and/or explosive substances, — the importance of fire prevention, including good housekeeping. Lot 7 covers the supply and/or fit of fire detection systems to cover: — manual systems – category M systems, — life safety systems – categories L1, L2, L3, L4 and L5, — property protection systems – categories P1 and P2. And for the supply and/or fit of fire alarms. Lot 8 covers fire alarm monitoring which should be available 24 hours a day, 365 days a year. Lot 9 covers sprinkler systems. The systems must meet the standards as defined by the loss prevention rules (The LPC Rules) and the national fire protection association sprinkler rules (NFPA 13). Lot 10 covers wet and dry risers. Lot 11 covers emergency lighting and the provider shall be able to provide as a minimum the following types: — maintained emergency lighting: a luminaire containing 1 or more lamps which all operate from the normal supply or emergency supply at all times, — non-maintained emergency lighting: a luminaire containing 1 or more lamps which operate from the emergency supply in the event of failure of the normal mains supply.