DInfoCom/0091-Provision of Specialist Support to Land Environment Tactical CIS (LE TacCIS) Programme

Tender description

Summary of the work To assist the LE TacCIS programme in the areas of: • Programme management, including dependency/benefits management. • Change&Risk Management. This includes business and transformational change. • Stakeholder Management. Creating and managing key stakeholder products and engagement plans. • Capability Development, Integration and Coherence, inc Enterprise/Business architecture and Service Management. Expected Contract Length 2 Years with up to 6 month Option period. Latest start date Wednesday 1 April 2020 Why the Work is Being Done This is a two-year contract, with the ability to exercise an option 6 months, and deliverables every quarter. It will supply suitable SQEP for the delivery of the LE TacCIS programme, which is focused on military land domain Communication Information Services based on Agile Methodology and User Centred Design principles. This contract is in response to an identified SQEP shortfall in the following areas: • Programme Management. • Change and Risk Management. • Stakeholder Management. • Capability Development, Integration and Coherence. Problem to Be Solved Lack of SQEP in key areas to support the LE TacCIS Programme. To deliver programme success and enable Information Superiority for UK commanders in the Land Domain these areas must be filled. This support will also demonstrate mature, effective programme management functions and products to the Programme’s Senior Responsible Officer (SRO) and external review teams. A copy of the SOR can be requested via email to: toni.prince177@mod.gov.uk Cyber Security Risk Assessment will be completed and the RAR shared with those Suppliers successful at EOI stage. Who Are the Users As the Programme Director, I need to demonstrate that LE TacCIS has mature programme and change management functions and products, that it can make timely capability decisions based on accurate business information with an engaged stakeholder base in order to deliver improved Communications and Information Services (CIS) capability to the Army and demonstrate programme maturity to the SRO and external review teams. Early Market Engagement None Work Already Done Approximately 2 years of support has already been conducted, which has focused on programme governance, development of a programme management plan and project work on future agile organisational constructs. Existing Team Supplier will be working with MOD military, civil servant, numerous other Contractors and industry. Current Phase Live Skills & Experience • Last 3 years demonstrable experience and knowledge on developing constructs of a Govt organisation agility transformation enabling Agile CIS delivery. 5% • Last 3 years demonstrable experience on developing and maturity development of ITIL Service Management and MOD Operational Service Management. 3% • Last 3 years demonstrable experience of improving programme management functions, processes and products for a large MOD CIS programme. 2% • Last 3 years demonstrable experience and knowledge of MOD and Army HQ organisation and CIS capability and acquisition processes. 1% • Last 3 years demonstrable experience on developing, planning and delivering stakeholder engagement activities and products. 1% • Last 3 years demonstrable experience on developing and maturity development of Capability Development, Integration, Coherence, inc Doctrine, Training, Trials & Acceptance, Security, TLS, Integrated Logistic Support and CIS Scaling 1% • Last 3 years demonstrable experience on developing and maturity development of Business and Enterprise Architecture. 1% • Last 3 years demonstrable experience on developing and maturity development of Governance, Reporting, Scope Management, Schedule Management, Decision Support and Situational Awareness. 1% • Last 3 years demonstrable experience on developing and maturity development of Benefits, Dependency and Assumption Management Information and documentation. 1% • Last 3 years demonstrable experience of support to Cost & Resource Management. 1% • Last 3 years demonstrable experience on developing and maturity development of Change Management and Control (including support to ongoing change management activity). 1% • Last 3 years demonstrable experience on developing and maturity development of Risk, Issue and Opportunity Management. 1% • Last 3 years demonstrable experience on knowledge transfer to MOD staff. 1% Work Location Andover, Bristol, supplier’s own facilities, assorted industry and MOD facilities for meetings. Working Arrangments Approximately 1/2 of time at Andover and 1/4 Bristol for face to face meetings and team reviews. 1/4 remote working/supplier’s own facilities for deliverable development, but this will vary considerably depending on phase of deliverables and by individual deliverable. Whilst remote working/ at supplier’s own facilities must be contactable by phone and email. Security Clearance Suppliers are expected to hold SC clearance, but must have Baseline Personal Standard Security (BPSS) as a minimum. Additional T&Cs DEFCON 5J (Edn 18/11/16) Unique Identifiers DEFCON 76 (Edn 12/06) Contractors on site DEFCON 129J (Edn 18/11/16) Electronic business Delivery Form DEFCON 513 (Edn 11/16) Value Added Tax DEFCON 516 (Edn 04/12) Equality DEFCON 518 (Edn 02/17) Transfer DEFCON 531 (Edn 11/14) Disclosure of Information DEFCON 534 (Edn 06/17) Subcontracting and Prompt Payment DEFCON 537 (Edn 06/02) Rights of Third Parties DEFCON 550 (Edn 02/14) Child Labour and Employment Law DEFCON 566 (Edn 12/18) Change of control of contractor DEFCON 642 (Edn 06/14) Progress meetings DEFCON 658 (Edn 10/17) Cyber DEFCON 694 (Edn 07/18) Accounting for Property of the Authority No. of Suppliers to Evaluate 3 Proposal Criteria • Approach and methodology and how the solution meets the users’ needs 5% • Commitment to quality of the deliverables, outcomes and experience of the resources, and rapid remediation / replacement if an issue occurs 5% • Provide core team structure and CVs of those who could be part of the service and their experience relevant to this requirement. 5% • Ability to flex up and down resources to meet the demand of the project during different phases, whilst ensuring quality and consistency. 5% • How they've identified risks and dependencies and offered approaches to manage them 5% • Provide two referenceable client-focussed case studies where your company have provided the desired service similar to this requirement. 5% • How the approach or solution meets your organisation's policy or goal 3% • Value for money 2% Cultural Fit Criteria • Able to communicate effectively with staff, technical SMEs and senior management to identify pragmatic solutions to problems within resource constrained environment. 5% • Recent proven experience of an open, transparent and collaborative working relationship at all levels with excellent communication and co-ordination skills when conducting daily stand-ups, team meetings, presentation and demonstrations. 5% • Suppliers must demonstrate an ability and willingness to work collaboratively within a multi-vendor delivery environment to achieve outcomes 3% • Be willing to challenge the status-quo with a no blame culture and encourage people to learn from their mistakes 2% Payment Approach Capped time and materials Evaluation Weighting Technical competence 55% Cultural fit 15% Price 30% Questions from Suppliers 1. You advise there has been an incumbent for the last two years. Who is this; how do you rate their performance and are they eligible to re-bid? The Authority can confirm the current incumbent for this requirement is TP Group and they are eligible to re-bid. The Authority is not in a position to advise on the performance. 2. Can you please advise the current size (no. or people/roles) of the incumbent that has carried out the work so far? The current team size is 15 people covering a number of roles including Programme Management Office Support, Business Transformation, Capability Integration Coherence, Capability Development, UX and Stakeholder Management. 3. Can we clarify if we intend to bid, we are being requested to submit a proposal by Friday 29th November to include the requirements listed on page 5 and 6? The first stage is to answer the specification questions relating to Essential Skills under Skills & Experience. This is to be submitted as part of your Expression of Interest which closes on 29th November. If you are successful at this stage you will be requested to submit a Proposal against the remaining questions.