UX Design for New Intranet Site (TVP00497)

Tender description

Who Speclialist Work With The aim being to seamlessly hand over the design to our in-house SharePoint developers in order to carry out the Intranet build. We would be seeking to have little or no redevelopment when moving to O365, therefore the UX designs need to be compatible with SharePoint Online and knowledge of O365 constraints must be understood and factored into the design. Experience of both on premise SharePoint 2019 builds and O365 SharePoint online builds are critical. The Forces have a requirement for two force specific intranets as well as an area to support the Forces’ joint units. What Specialists Work On Thames Valley Police and Hampshire Constabulary require UX design work for a new SharePoint 2019 Intranet design. We currently operate our own Intranet sites and the existing technology is dated, out of support and cumbersome and does not allow for new and emerging technologies. We have recently implemented an interim SharePoint 2019 environment to host force document, so this will be the initial platform for 12-18 months. Then the intranet will be migrated to SharePoint Online. Where the Work Takes Place We expect the supplier to work remotely, but if necessary you may be required to work from Kidlington in Oxfordshire. Early Market Engagement Working Arrangements Intranet design work will need to be focused on our existing SharePoint 2019 environment. The environment is installed on private cloud (Microsoft Azure) with a medium term strategic aim of migrating the Intranet content to SharePoint Online Office 365. The SharePoint 2019 environment (and SharePoint Online) has an existing overarching information architecture describing among other things the list of site collections and global navigation structure to support the existing information management requirements of the two forces and the forces joint units. The intranet design will leverage and evolve as required elements of this existing information architecture. Work Location We expect the supplier to work remotely, but if necessary you may be required to work from Kidlington in Oxfordshire. Security Clearance We will require Vetting to NPPV Level 3. We will expect each supplier to only submit candidates that are willing to be vetted to this level. Additional T&Cs As per standard contract. TVP and HC shall use the Framework Terms and Conditions, but include its own Special Terms and Conditions as needed. Special Terms and Conditions will be issued at the Assessment stage of this tender exercise. Please note that Short listed suppliers will progress to the Assessment Stage of this Tender via E-Tendering Portal www.Eu-supply.com. You will need to register on EU Supply with a generic e-mail address, so you can be put forward to the next stage. Tenders will be due back on 17th April 2020. Skills & Experience Experience of both on premise SharePoint 2019 builds and O365 SharePoint online builds are critical. We will require Vetting to NPPV Level 3 Experience in the supplier to manage and lead on design workshops and liaison with all stakeholders Experience of implementing complex forms and workflow Experience use of suitable tools which integrate into the SharePoint 2019 User Interface (UI). Nice to Haves Experience of Active Directory • The supplier should be able to provide guidance and assistance on the integration of the Forces’ chosen SharePoint 2019 backup solution No. of Specialists to Evaluate 10 Cultural Fit Criteria Share knowledge and experience with other team members Previous experience in this type of work Technical experience in candidate and CV information Assessment Method Interview Evaluation Weighting Technical competence 60% Cultural fit 5% Price 35% Questions from Suppliers No questions have been answered yet Budget range