Enterprise resource planning software package

Tender description

This PIN is for market pre-engagement only and is not a call for competition. London Borough of Barking and Dagenham (LBBD) expects to run a tender for the implementation and ongoing operation of cloud hosted software to replace its existing Oracle e-Business Suite ERP system. LBBD is seeking to engage with software providers and system integrators in advance of running the competition. LBBD are seeking a hosted software solution which provides the following functions: 1) HR, 2) payroll, 3) purchase to pay, 4) expenses, 5) sales to cash, 6) general ledger. LBBD are seeking a hosted software solution which provides the following functions: 1) HR – covering organisational structure and position administration, resource administration, absence management, performance management 2) payroll 3) purchase to pay – covering supplier master data management, requisitions (including punch out), purchase orders, product and category management, goods and service receipting (GRN), Incoming Invoices (including e-invoices and AP interfaces), payment requests, periodic payments, purchase cards, AP payments. 4) expenses 5) sales to cash – covering customer master data management, debtors invoicing, debt management and legal debt recovery, recurring invoices 6) general ledger – covering chart of accounts and coding structure master data, multi-company set-up and consolidation, bank reconciliation, asset accounting, project accounting. The solution will also need to provide cross-functional capability in areas such as the following: • configurable reports, enquiries and analytics, • configurable workflows, • configurable tasks/reminder notifications to users, • O365 integration, including email, • single sign-on/multi-factor authentication, • mobile device capability for transaction entry and approval. In addition to the above, LBBD is interested in evaluating solutions which can also provide the following functionality, although these may not be included within the initial go-live scope: • recruitment, • case management, • occupational health, • health and safety, • learning and development, • strategic procurement – supplier, tender and contract management. Critically, the new solution must significantly improve the User Experience (UX) across all of these functions for employees (2 500+), line managers (430+) and budget managers (170+). LBBD are aiming to go-live on the new solution by 1 October 2021 and seek to understand from suppliers the approach they would plan to take in order to safely deliver the initial functional scope (as defined) by that date. Other Information LBBD are planning to hold 2 separate events: 1) Open market session: a presentation will be given by LBBD to suppliers to give the context of the project. There will then be an opportunity for sharing ideas and asking questions. 2) Bookable appointments will be made available for organisations wishing to share ideas and information on a one-to-one basis. LBBD invites any interested parties to submit a statement of interest in the project and company details ahead of the market engagement day. Both elements of the engagement will help to support the development of the procurement to be offered to potential suppliers.