Bishop Vesey's Grammar School - Tender for Grounds Maintenance Services

Tender description

The successful tenderer will be required to provide grounds maintenance services at Bishop Vesey's Grammar School in Sutton Coldfield. The contract being tendered is for 3 years, from 1.1.2020 until 31.12.2022, with an option for a further extension period at the end of the contract term for a further term of 3 years. This tender project is seeking to appoint a suitably qualified Supplier whose experience, initiative and innovation will be an asset to Bishop Vesey's Grammar School in enhancing the appearance of the grounds and general campus along with all pitches used for football, rugby and cricket. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. Whilst the monthly charge will represent one-twelfth of the contract cost, reconciliation will take place annually to reconcile the achievement of input hours and delivery of the specification of the contract. The client requires that the tendered specification is undertaken at all times and the successful supplier is expected to have a system in place to cover for both planned and unplanned absence of the staff dedicated to the contract and also the resource to meet the season needs of the contract. The value of the current contract is in the region of 55 000,00 per annum. The scope of the contract and specification will include but not be limited to: 1) Maintenance of grassed areas; 2) Sports pitch marking and maintenance; 3) Maintenance of shrub and plant borders; 4) Hedge and tree maintenance; 5) Weed control; 6) Fence lines; 7) Drainage ditches; 8) Preparation and maintenance of the cricket square to U19 county standards. It is also the objective of this tender for the successful supplier to have in place a management support structure, site supervision and training plan that ensures that all client locations are kept to standard at all times and that the required grounds maintenance specification is achieved consistently. It should be noted that the successful Supplier will be expected to provide innovation, proven maintenance methods and appropriate equipment to the contract, thus ensuring that the highest levels of service are maintained in all areas at all times. The successful supplier will be expected to actively work with Bishop Vesey's Grammar School to support environmental statement/aims, outline their own environmental policies and demonstrate what measures and procedures they propose to take. (Further information is provided in the SQ document.) Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://litmuspartnership.co.uk/sq/bishopvesey/ The closing date for receipt of the Selection Questionnaire is 23.8.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.